Department of Military Affairs Tender by Indian Army (1aa207546)
Custom Bid for Services - COMPREHENSIVE MAINTENANCE OF FIRE ALARM CUM GAS SUPRESSION SYSTEM FOR OLD
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Tender Title: Comprehensive Maintenance of Fire Alarm cum Gas Suppression System
Reference Number: 1aa207546
Issuing Authority/Department
This tender is issued by the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to secure a contract for the comprehensive maintenance of fire alarm and gas suppression systems in the old server room, as well as the repair and maintenance of fire fighting equipment and related works installed at the Defence Installation Protection and Accountability Centre (DIPAC) under the General Engineering (GE) Unit in Delhi Cantonment. The awarded vendor will be responsible for ensuring that all systems are functioning optimally, thus ensuring the safety and security of military personnel and critical infrastructure.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with a proven track record in offering maintenance and repair services related to fire safety equipment. Potential bidders must demonstrate relevant experience and possess necessary skills and certifications to execute the scope of work effectively.
Technical Requirements
Bidders are required to provide documentation demonstrating compliance with relevant safety and maintenance standards. This includes certifications related to fire alarm systems, gas suppression systems, and maintenance protocols. Technical specifications must align with the operational requirements defined by the ministry.
Financial Requirements
Vendors must provide evidence of financial stability to undertake the contract, including bank statements and proof of previous contracts. A detailed quote outlining the maintenance services cost and potential additional charges should be included in the submission.
Document Submission Details
Bidders are required to submit their proposals and relevant documentation electronically in a structured format. All submissions must comply with the guidelines provided in the tender documentation. The necessary documents should be submitted through the designated online portal.
Special Provisions
Encouragement is provided for Micro, Small and Medium Enterprises (MSEs) and startups. These entities may benefit from relaxed eligibility criteria and may also receive preference during the evaluation process, fostering an inclusive approach to procurement.
Evaluation Process
The evaluation of proposals will be conducted based on criteria that include technical capability, relevant experience, financial stability, and compliance with required specifications. Quality standards and safety compliance are paramount in the selection process. Bidders must be prepared to undergo inspections and audits as part of the evaluation.
Delivery Locations
The main service location for the execution of this contract will be at the DIPAC under the GE Unit, located in Delhi Cantonment. Bidders must account for travel and logistical considerations when submitting their proposals.
Contact Information
For inquiries regarding this tender, potential bidders should refer to the contact details provided in the tender documentation. It is essential for all parties to reach out directly to the relevant department for any clarifications needed concerning the scope of work or submission procedures.
In summary, this tender represents a vital opportunity for qualified service providers to contribute to the safety and operational reliability of critical military installations through the maintenance of fire safety systems. Companies with experience in similar roles are encouraged to participate and submit their competitive bids.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating relevant experience in fire safety equipment maintenance, and possessing applicable certifications. Bidders must also show compliance with technical and safety standards acknowledged by the relevant authorities. It’s essential to maintain a history of fulfilling similar contracts and be capable of adhering to the specific scope of work outlined in the tender. Ensuring that all documentation is complete and accurate will also be key to meeting eligibility.
To comply with the technical requirements for this tender, bidders must present documentation of certifications related to fire alarm systems, gas suppression systems, and maintenance protocols. These certifications ensure that the vendor meets standard operational, quality, and safety criteria that are essential for the successful execution of maintenance services. Additionally, ongoing training or certifications for personnel involved in the project may be required to guarantee adherence to industry best practices.
The submission methods for this tender require potential bidders to use the online portal specified in the tender documentation. All proposals and related documents must be formatted correctly and submitted electronically to ensure they meet the established criteria. Importantly, it is advised to review submission guidelines thoroughly before sending any documents to avoid disqualifications due to non-compliance. Timeliness in submission is crucial, adhering to the specified timelines included in the tender instructions.
Regarding payment terms, the contract will typically outline a schedule based on milestones achieved during the maintenance period. The specifics of payment terms will depend on the financial agreement reached during negotiations following the evaluation phase. Additionally, any upfront costs, ongoing service charges, and final payments upon contract completion should be explicitly stated in the bid proposal.
This tender emphasizes support for Micro, Small and Medium Enterprises (MSEs) and startups, which may benefit from special provisions. These provisions often include relaxed eligibility criteria, preference in evaluation, or separate bidding categories aimed at encouraging these smaller entities to participate. This approach aligns with initiatives to bolster local manufacturing and service capabilities, so MSEs are encouraged to highlight any relevant credentials and compliance with Make in India policies in their bids.
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