Department of Defence Research & Development Tender by Office Of Dg (ace) (d4df35d)
Custom Bid for Services - Annual Maintenance Contract for roll compactor as per specification no HE
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Tender Title: Custom Bid for Services - Annual Maintenance Contract for Roll Compactor
Issuing Authority: Department of Defence Research & Development
The Annual Maintenance Contract for Roll Compactor is a vital initiative undertaken by the Department of Defence Research & Development under the Ministry of Defence. This tender focuses on securing a reliable service provider capable of offering comprehensive maintenance services for roll compactors, specifically adhering to the outlined specifications in HEMRLNMSpec190.
Scope of Work and Objectives
The main objective of this tender is to ensure the optimal functioning and longevity of roll compactors through a scheduled and condition-based maintenance plan. This includes:
- Regular maintenance checks and servicing of roll compactors.
- Replacement and repair of defective parts.
- Emergency repair services as required.
- Comprehensive reporting on the maintenance activities performed.
Eligibility Criteria
Prospective bidders must meet the following eligibility requirements to participate in the tender process:
- Registration as a legal entity in compliance with applicable laws and regulations.
- Proven experience in the maintenance of heavy machinery, specifically roll compactors.
- A track record of similar contracts serviced within the last five years.
Technical Requirements
Bidders must provide detailed documentation demonstrating compliance with the following technical specifications:
- Knowledge of the specific maintenance procedures outlined in HEMRLNMSpec190.
- Capability to source genuine parts for the roll compactors.
- Availability of qualified technicians with relevant certifications.
Financial Requirements
The financial standing of bidders is critical, and they must provide:
- A financial statement demonstrating the ability to handle the contract's financial implications.
- Evidence of sufficient insurance coverage.
Document Submission Details
All required documents must be submitted electronically through the designated procurement portal. Bid submissions should include:
- Detailed proposal encompassing technical and financial aspects.
- Copies of eligibility certifications.
- Any additional supportive documentation.
Special Provisions
This tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government contracts and providing them equal opportunities to compete alongside larger firms.
Evaluation Process
The evaluation of submitted bids will be conducted based on:
- Technical compliance with the specified requirements.
- Financial proposals, considering both price and value offered.
- Experience and past performance on similar contracts.
Delivery Locations
The awarded service provider will be responsible for delivering maintenance services at predetermined locations specified by the Department of Defence Research & Development, ensuring accessibility and efficiency in service delivery.
Contact Information
For further inquiries related to this tender, interested participants may reach out to the issuing authority via the provided contact channels in the tender document.
Additional Information
Prospective bidders are encouraged to familiarize themselves with all related specifications and requirements before commencing their proposal submissions. Engaging with this tender not only promotes excellence in equipment maintenance but also supports the overarching aim of defense readiness through robust service agreements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliant with relevant regulations, and having prior experience in the maintenance of heavy machinery like roll compactors. Bidders need to demonstrate competency with the HEMRLNMSpec190 maintenance guidelines and must possess qualified personnel with appropriate certifications.
Bidders must submit various certificates, including business registration documents, quality assurance certifications, and any relevant industry-specific qualifications. It is essential to showcase compliance with local quality standards to strengthen the bid’s credibility.
Documents must be submitted electronically through the designated procurement portal. The submission methods should adhere to the specifications outlined in the tender document, ensuring all required attachments are included in the accepted formats specified therein.
Bidders will be expected to provide a performance security deposit that aligns with the tender’s terms. This performance security provides assurance of contract fulfillment and is a common practice in government procurement processes.
Special provisions for MSEs include concessions in eligibility requirements, bid evaluations consider value adds, and financial support mechanisms that enhance their chances of securing contracts. These initiatives align with the government’s objective of empowering small businesses in the defense sector.
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