Tender Title: Supply of Workstations and Multifunction Printers
Tender Reference Number: GEM/2025/B/6123928
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development is inviting bids for the supply of advanced computing equipment including Workstations with 36 cores, Workstations with 24 cores, and Multifunction Color Printers. This tender aims to enhance the operational capabilities of the department through the acquisition of high-performance hardware essential for various research and development activities.
Scope of Work and Objectives
The primary objectives of this tender include:
- The provision of a total of four (4) workstations that ensure reliable and optimal performance for demanding tasks.
- Extensive technological capabilities aimed at supporting multifaceted projects within the defence sector.
- Also included in the scope are the specifications and installation of Multifunction Color Printers to facilitate efficient document processing and output.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered supplier with the necessary licenses and certifications to supply the stated equipment.
- Demonstrate prior experience in providing high-performance computing equipment to government or institutional clients.
- Fulfill any additional criteria specified by the issuing authority, ensuring compliance with local procurement regulations.
Technical Requirements
Bid submissions must include comprehensive specifications for the:
- Workstations, detailing processor specifications, memory, storage, and other technical features essential for high-load processing.
- Multifunction Printers, emphasizing printing speed, color quality, and multifunctional capabilities. Proposals should include documentation affirming compliance with industry standards for quality and performance.
Financial Requirements
All bidders are required to submit competitive pricing in accordance with the scope of work outlined. Financial documentation should substantiate the ability of the supplier to deliver within the budget constraints set by the Ministry of Defence. Bidders must also include details regarding warranties and after-sales support services.
Document Submission Details
Bids must be submitted electronically through the designated platform. All required documents must be formatted in acceptable digital formats (PDF, Word). The submission must include:
- Technical proposal
- Financial bid
- Company registration documents
- Certification of compliance
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) and startups by offering additional points in the evaluation process for bids that originate from these entities. Compliance with the 'Make in India' policy is also considered advantageous, thus promoting local sourcing and content.
Evaluation Process
The evaluation of bids will be carried out based on:
- Technical Merit
- Financial Offer
- Compliance with eligibility and submission requirements
- Preference for MSMEs and startup entities.
Delivery Locations
Successful bidders will be required to deliver the workstations and printers to the designated sites within the jurisdiction of the Department of Defence Research & Development.
Contact Information
For queries relating to this tender, respondents are encouraged to utilize the official communication channels provided by the Department of Defence Research & Development. It is advised to keep abreast of any updates or changes related to the tender throughout its lifecycle.
This comprehensive tender description provides detailed insights into the bidding opportunity, ensuring all relevant stakeholders understand the scope, requirements, and evaluation methods, thereby fostering a transparent and competitive tendering environment.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a legally registered entity with essential licenses to supply technology equipment. Bidder experience in delivering high-performance computing solutions to government or institutional clients is also necessary. Moreover, firms must meet any additional criteria outlined by the Department of Defence Research & Development to ensure compliance with procurement regulations.
To access this tender, suppliers must submit various certificates including a valid company registration document, certifications that prove compliance with industry standards for quality, and any requisite licenses that demonstrate the ability to supply workstations and multifunction printers. Submission of these certificates is key to demonstrating the technical capability and reliability of the supplier.
Suppliers interested in this tender must follow a registration process via the designated online platform. This typically includes submitting company details, required certificates, and other necessary documentation that validates the supplier’s credentials. A thorough review of the provided information is essential prior to bid submission.
Payment terms for the supply of workstations and multifunction printers typically involve milestone payments associated with delivery and successful installation of the equipment. It is crucial for bidders to specify payment structures within their submissions and ensure these align with the expectations set forth by the Department of Defence Research & Development.
The evaluation process entails assessing bids based on technical ability, financial offers, and adherence to eligibility criteria. An additional advantage is given to bids submitted from MSMEs and startups in adherence with the ‘Make in India’ initiative. Each bid will undergo a rigorous review to determine the best combination of technical merit and cost-effectiveness before awarding the tender.
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