Department of Earth Sciences Tender by National Centre For Coastal Research (nccr) (GEM/2025/B/6056659)
HP Color LJ Pro MFP M277 - B CF400A,HP Color LJ Pro MFP M277 - C CF401A,HP Color LJ Pro MFP M277 -
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Tender Title
Supply of Printer Cartridges Original OEM
Reference Number
GEM/2025/B/6056659
Issuing Authority
Department of Earth Sciences, Ministry of Earth Sciences
Scope of Work and Objectives
This tender aims to procure original OEM printer cartridges for various HP printers including models such as HP Color LJ Pro MFP M277, HP Color L Pro400M451, and HP LJ M401dn among others. The objective is to ensure that all cartridges supplied meet the high standards of performance and reliability, thereby maintaining efficient printing services for government operations. The total quantity required is 50 cartridges, categorized under specific models for consistent supply.
Eligibility Criteria
To qualify for this tender, bidders must fulfill specific eligibility requirements. These include being a registered entity with the necessary licenses to conduct business in the supply of printer consumables. Bidders should have prior experience in similar supply contracts, particularly with government departments, showcasing their reliability and capacity to meet demands.
Technical Requirements
Bidders must provide original OEM printer cartridges, ensuring compatibility with the listed models. Each cartridge must adhere to the manufacturer’s technical specifications and quality standards, fulfilling the necessary performance criteria set forth by the Ministry of Earth Sciences. Documentation proving the authenticity and quality assurance of the cartridges, such as certificates of compliance, should accompany the bid.
Financial Requirements
Bidders are required to demonstrate financial stability through previous project financial reports or bank statements. A detailed pricing breakdown for each cartridge, inclusive of taxes, discounts, and total costs, must be submitted with the bid.
Document Submission Details
All proposals and supporting documents should be submitted electronically via the government e-marketplace. Each submission must include technical and financial bids in separate files to facilitate the evaluation process. The formats accepted include PDF, Excel, and Word.
Special Provisions
This tender includes provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying as MSEs may receive advantages such as price preferences in bid evaluations and simplified application processes.
Evaluation Process
Bids will be evaluated based on the technical soundness of the proposals followed by financial assessments. The criteria laid out will prioritize quality, price competitiveness, and compliance with technical specifications. The evaluation may also factor in past performance, experience with similar contracts, and the sustainability practices of the bidding organization.
Delivery Locations
Supplied cartridges are to be delivered at designated government offices as specified upon final agreement. Delivery timelines will be defined post-awarding of the contract to ensure support for ongoing operations.
Contact Information
While specific contact details for further inquiries are not available in this tender document, potential bidders are encouraged to visit the ministry’s official website for more information or any updates related to the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized for supplying printer cartridges. Bidders should possess the required licenses to operate and Demonstrate their past experience in delivering similar products to government departments. Successful bidders usually display both capacity and reliability, which can be evidenced through previous project references.
The technical specifications dictate that all cartridges supplied must be original OEM products compatible with the listed HP printer models. Each cartridge must align with the manufacturer’s quality standards ensuring optimal performance and compliance with the required specifications, supported by necessary quality assurance documents.
The Earnest Money Deposit (EMD) is a security measure required for bid submissions. The amount must typically be specified in the tender documentation, and it serves to demonstrate a bidder’s commitment to the proposal. Performance security will be required post-award to ensure faithful execution of the contract terms.
Bids should be submitted through the government e-marketplace electronically. Accepted document formats include PDF, Excel, and Word which should clearly demarcate the technical and financial proposals in separate files for ease of evaluation.
Yes, provisions exist within this tender to offer benefits for Micro, Small, and Medium Enterprises (MSEs). Specifically, MSEs may receive price preferences during evaluation, facilitating their participation and competitiveness in the bidding process, alongside simplified registration requirements as part of fostering a supportive environment for small businesses.
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