Tender Title: USB Type External Solid State Drive Capacity Greater than 256 GB
Reference Number: GEM/2025/B/6147756
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence

The Department of Defence Research & Development under the Ministry of Defence is inviting eligible suppliers to submit bids for the supply of USB Type External Solid State Drives with a capacity greater than 256 GB. This procurement aims to enhance the data storage capabilities for various applications within the defense sector.

Scope of Work and Objectives

The primary objective is to procure a total quantity of two USB Type External Solid State Drives, ensuring that these drives meet the specified capacity and technical requirements. These drives should support high-speed data transfer and have robust durability to withstand operational demands in the field. Suppliers must deliver products that align with the latest technological advancements and performance standards in data storage.

Eligibility Criteria

Suppliers intending to participate in this tender must:

• Be a registered entity compliant with applicable business regulations.
• Demonstrate prior experience in the supply of similar electronic products.

Registered Micro, Small, and Medium Enterprises (MSEs), as well as startups, are encouraged to participate in this tender, benefiting from special provisions aimed at fostering their growth.

Technical Requirements

Bidders must ensure that the USB SSDs meet the following technical specifications:

• Minimum storage capacity of 256 GB.
• USB 3.0 or higher interface for optimal data transfer speeds.
• Rugged design capable of enduring extreme conditions and prolonged use.

Additionally, suppliers should provide documentation confirming compliance with industry quality standards.

Financial Requirements

Bidders will need to outline their pricing strategies considering the market rates for similar products. All financial documents must be prepared in accordance with the instructions provided in the tender documents. An Earnest Money Deposit (EMD) may be necessary as part of the bid submission.

Document Submission Details

Bids must be submitted electronically through the designated e-procurement platform. Suppliers should ensure that all required documents are included in their submissions, formatted according to the specifications outlined in the tender guidelines.

Special Provisions

In recognition of the efforts to promote entrepreneurship, this tender features special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits include preferential evaluation and reduced submission requirements, encouraging a range of suppliers to participate actively in the procurement process.

Evaluation Process

Bids will be assessed based on predefined criteria focusing on technical compliance, pricing, and experience. The evaluation committee will scrutinize each submission thoroughly to ensure that the products offered meet the necessary specifications and standards.

Delivery Locations

The successful bidders will be required to deliver the USB drives to specified locations as outlined in the tender documentation. Timely delivery will be an essential factor in evaluating vendor performance.

Contact Information

For further inquiries regarding this tender, suppliers are encouraged to reach out through the appropriate channels provided within the tender documentation. This ensures that all questions are answered accurately and promptly.

In conclusion, the Department of Defence Research & Development is committed to improving its operational capabilities through strategic procurement. Interested suppliers are invited to participate in this open tender process, provide high-quality products, and contribute to the nation's defense technology enhancement.