Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6126848)
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Tender Title: Supply of Servers
Tender Reference Number: GEM/2025/B/6126848
Issuing Authority/Department:
Department of Defence Research & Development, Ministry of Defence
Scope of Work and Objectives
This tender aims to secure the supply of servers to enhance the technological infrastructure for various operations across the ministry. The objective is to procure 10 servers that meet stringent performance, reliability, and security standards. Suppliers must ensure the technical specifications align with the modern requirements of military-grade operations and contribute to a robust digital ecosystem. The servers will be utilized for critical applications, data management, and operational excellence.
Eligibility Criteria
Potential bidders must meet the following eligibility requirements to qualify for the tender:
- Must be a registered entity possessing valid licensing and certifications.
- Prior experience in supplying similar infrastructure to government departments or defense-related entities is preferable.
- Compliance with all relevant regulatory frameworks and certifications is mandatory.
Technical Requirements
Bidders are required to submit technical proposals that detail:
- Specifications of the servers, including processing power, memory, storage capability, and security features.
- Compliance with industry-standard quality standards and performance benchmarks.
Financial Requirements
Bidders must demonstrate financial stability through:
- Submission of financial statements from the last three fiscal years.
- Payment capabilities and a strategy to ensure timely transactions.
Document Submission Details
- All proposals must be submitted electronically via the designated online platform.
- Essential documents include the technical bid, financial bid, and compliance certificates.
- Failure to provide complete documentation will lead to disqualification.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender with provisions that support their involvement, such as reduced bid security and capacity-building training.
- Startups will be given preference under innovation initiatives.
Evaluation Process
The evaluation of bids will be carried out in two phases — technical evaluation followed by financial evaluation. Criteria will include:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Experience and past performance in similar contracts.
Delivery Locations
The successful bidder will be required to deliver the servers to specified locations as determined upon contract award, ensuring all logistical considerations comply with national defense procurement protocols.
Contact Information
Bidders requiring assistance or clarification regarding this tender may contact the allocated point of contact provided within the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having valid licensing, and possessing prior experience in supplying technology to government departments or defense entities. Bidders must comply with relevant regulations and certifications to align with the tender’s requirements.
Bidders must submit key certificates such as business registration, GST registration, and any other regulatory compliance documents applicable to technology procurement. Additionally, relevant quality compliance certificates are mandatory to ensure adherence to industry standards.
To participate, a bidder must follow the registration process on the online procurement platform outlined in the tender documentation. After registering, they are advised to familiarize themselves with submission guidelines and prepare the required documentation for both technical and financial proposals.
The successful bidder will be required to submit a performance bank guarantee as part of the performance security requirements. This amount will typically be a percentage of the total contract value, ensuring compliance with the delivery and quality specifications agreed upon in the contract.
This tender’s provisions favor MSEs by offering benefits such as relaxed financial requirements, reduced bid security, and opportunities for capacity-building initiatives. Such support is aimed at enhancing their competitiveness and enabling easier access to government contracts.
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