Title: Purchase of Servers
Reference Number: GEM/2025/B/6119749
Issuing Authority:
Department of Defence Research & Development, under the Ministry of Defence.
Scope of Work and Objectives:
This tender addresses the procurement of six high-performance servers for critical operational needs of the Department of Defence Research & Development. The selected supplier will be responsible for the timely delivery, installation, and configuration of the servers, ensuring they meet the specified technical requirements. The objective is to enhance the computational capabilities essential for various research and development initiatives.
Eligibility Criteria:
To participate in this tender, bidders must meet specific eligibility requirements. This includes having a valid registration as a business entity, possessing relevant industry experience, and exhibiting financial stability. Manufacturers or suppliers that have previously supplied similar products to government agencies may also be given preference.
Technical Requirements:
Bidders must provide servers that meet the following technical specifications:
- High processing power with multi-core processors.
- Adequate memory and storage capacity tailored to defense research applications.
- Compatibility with existing infrastructure and software systems.
- Robust network connectivity features. Additionally, all servers must meet established quality standards and undergo thorough testing to ensure optimal performance.
Financial Requirements:
Bidders are required to submit a comprehensive financial proposal that details pricing information. The pricing evaluation considerations will focus on cost-effectiveness while ensuring that the proposed solutions align with the technical specifications.
Document Submission Details:
Interested parties should submit their bids through the designated electronic procurement platform. All required documents, including technical and financial proposals, must be uploaded in specified formats to ensure compliance with the submission criteria.
Special Provisions:
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups. Benefits may include relaxed compliance requirements and potential subsidies, fostering inclusivity and innovation in the bidding process.
Evaluation Process:
The bids will be evaluated based on a strict set of criteria that includes technical capability, financial proposal analysis, and compliance with eligibility requirements. Shortlisted bidders may be invited for a presentation to demonstrate their proposed solutions.
Delivery Locations:
The servers are to be delivered to designated locations as outlined in the final bid documentation. Successful bidders should ensure timely delivery to facilitate quick deployment.
Contact Information:
All inquiries related to this tender should be directed to the issuing department through the provided communication channels listed on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered entity, having prior experience in supplying servers to government or similar organizations, and demonstrating financial stability. Bidders must ensure they meet these criteria before submitting their proposals.
The technical specifications for the servers entail high processing power with multi-core processors and adequate memory capacity. Bidders must ensure that the proposed servers are compatible with existing systems and adhere to the established quality standards for defense applications.
The submission process involves uploading all necessary documents, including technical and financial proposals, to the designated electronic procurement platform. Bidders should follow the specific guidelines for acceptable document formats during submission.
The payment terms typically include an advance payment upon signing the contract, followed by milestone payments as various stages of the project are completed. Specifics may vary, and bidders should refer to the tender documents for detailed payment structures.
Yes, there are special provisions for MSEs and startups, which may include relaxations in compliance requirements and potential subsidies. This encourages wider participation and supports local businesses in the bidding process.
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