Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6125982)
X ray baggage inspection system as per MHA QR (V3)
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Tender Title: X Ray Baggage Inspection System as per MHA QR (V3)
Reference Number: GEM/2025/B/6125982
Issuing Authority: Department of Defence Research & Development, Ministry of Defence
The X Ray Baggage Inspection System tender is an opportunity for capable bidders to provide advanced security solutions aimed at enhancing national security. This tender focuses specifically on the procurement of X-ray baggage inspection systems that comply with the latest specifications established by the Ministry of Home Affairs (MHA) under Quality Regulation (QR) Version 3. The scope of work encompasses the supply and installation of these systems across designated locations. The primary objective is to ensure security across multiple facilities while adhering to high technical and operational standards.
Scope of Work and Objectives
Bidders are expected to deliver two units of the X Ray Baggage Inspection System. The specifications require systems that can efficiently scrutinize baggage and freight, thus ensuring security at sensitive locations. The objective of this procurement is to establish a robust mechanism for the detection of harmful objects and substances, thereby contributing to enhanced safety protocols.
Eligibility Criteria
Eligible bidders must be registered entities with the necessary capabilities to supply high-quality X-ray systems. This includes meeting the technical requirements and the compliance necessary for participation in the tender.
Technical Requirements
The technical requirements set forth involve adherence to the MHA standards specified in QR (V3). Bidders must demonstrate their capacity to provide systems equipped with advanced imaging technology, allowing for thorough inspection capabilities. Additionally, systems should possess user-friendly interfaces and reliability under varying operational conditions.
Financial Requirements
Bidders are required to present a detailed financial proposal that includes an estimation of costs, any associated taxes, and an Earnest Money Deposit (EMD). The financial bid must align with market standards while reflecting the capabilities and quality assurance of the offered systems.
Document Submission Details
All submissions, including technical and financial documents, should be compiled in accordance with specified formats and submitted electronically via the designated portal. It is imperative to follow the guidelines to ensure compliance and timely processing of submissions.
Special Provisions
This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the procurement process. Such provisions aim at fostering innovation and supporting local industries.
Evaluation Process
The evaluation process for the tenders will be rigorous, focusing on both the technical and financial aspects of the proposals. Bids will be assessed on their ability to meet required standards, pricing, and overall competency in fulfilling the contract requirements.
Delivery Locations
The successful bidder will be expected to deliver the X Ray Baggage Inspection Systems to specified locations as outlined in the tender documentation. The exact sites will be communicated upon the awarding of the tender.
Contact Information
For further inquiries, prospective bidders are encouraged to reach out through the official communication channels specified in the tender document. This includes any clarifications regarding technical specifications, submission process, or evaluation criteria.
In participating in this tender, bidders align with national security efforts by contributing state-of-the-art technological solutions, further ensuring a safe and secure environment conducive to national interest.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with capabilities in providing X-ray systems. Bidders must demonstrate compliance with the technical standards set forth in the MHA QR (V3) guidelines. Additional documentation showcasing past experience in similar projects may also be necessary.
Bidders need to provide valid certifications demonstrating compliance with industry standards and quality regulations for the X-ray baggage inspection systems. This may include ISO certifications, technical compliance certificates, and any relevant safety assessments to prove the efficacy of the proposed systems.
To participate in the tender, bidders must register on the designated tender portal. The registration process typically involves submitting required documentation, validating company details, and adhering to technical prerequisites as defined in the tender instructions.
Document submissions must comply with specified electronic formats as detailed in the tender documentation. Commonly accepted formats include PDF, DOCX, and XLSX. Bidders should ensure that documents are clear and legible, following the guidelines provided to ensure successful evaluation.
All bidders must submit an Earnest Money Deposit (EMD) as part of their financial proposal. The EMD acts as a security measure and is typically refundable upon non-award of the bid, or it may contribute to the performance security as required by the contract. Bidders must adhere to the stipulated processes for EMD submission to validate their bids.
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