Department of Defence Research & Development Tender by Office Of Dg (ace) (GEM/2025/B/6121071)
Refilling of Nitrogen gas cylinders,Refilling of Argon gas cylinders,Refilling of Oxygen gas cylind
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Tender Title: Refilling of Gas Cylinder
Tender Reference Number: GEM/2025/B/6121071
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development, under the Ministry of Defence, is seeking bids for the refilling of gas cylinders. This tender encompasses a comprehensive requirement for the refilling process of Nitrogen, Argon, and Oxygen gas cylinders, which includes essential support services such as hydro testing of cylinders and insurance charges related to the filling process.
Scope of Work and Objectives
The primary objective of this tender is to ensure the safe and efficient refilling of a total quantity of 212 gas cylinders. The scope of work includes but is not limited to:
- Refilling of Nitrogen gas cylinders
- Refilling of Argon gas cylinders
- Refilling of Oxygen gas cylinders
- Hydro testing of cylinders
- Ensuring insurance coverage related to gas filling costs
Suppliers are expected to comply with the specified operational protocols and safety standards to guarantee the highest quality service delivery.
Eligibility Criteria
To be eligible for submission, bidders must meet the following criteria:
- Must be a registered entity with relevant licenses for gas handling and refilling.
- Demonstrated experience in gas cylinder refilling and associated services.
- Compliance with all applicable health and safety regulations as set by the government.
Technical Requirements
Bidders are required to adhere to specific technical requirements, which include:
- Proper equipment for the safe and efficient refilling of gas cylinders.
- Certification and insurances demonstrating compliance with operational quality standards.
- Capability for hydro testing to validate the integrity of the cylinders.
Financial Requirements
Bidders must provide necessary documentation, including:
- A detailed breakdown of costs associated with the gas cylinder refilling services.
- Evidence of financial stability and capability to execute the contract.
- Submission of an Earnest Money Deposit (EMD) as specified in the procurement guidelines.
Document Submission Details
All documentation must be submitted electronically through the designated portal. Bidders need to prepare their proposals in accordance with the outlined criteria and ensure all required certifications and financial documents are included.
Special Provisions
This tender acknowledges the contribution of Micro, Small and Medium Enterprises (MSEs) and offers provisions to enhance participation from startups, encouraging them to submit competitive bids.
Evaluation Process
Bids will be evaluated based on:
- Compliance with the technical specifications.
- Financial offers.
- Prior performance and reliability in the provision of similar services.
Delivery Locations
The delivery of the refilled gas cylinders shall be conducted at the designated sites as established by the Department of Defence Research & Development.
Contact Information
For further inquiries regarding this tender, bidders can reach out to the official contact points available through the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses for gas handling services. Bidders must demonstrate prior experience in refilling gas cylinders, comply with health and safety regulations, and maintain the necessary documentation to prove operational integrity.
Bidders must meet specific technical specifications such as having proper equipment for safe refilling and ensuring that cylinders undergo hydro testing. Additionally, all operational processes must comply with the applicable safety standards set by the government.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal. The EMD is a crucial measure to ensure commitment to the tender and is refundable upon completion of the evaluation process. Further details on the deposit amount can be found in the tender documents.
Tender submissions must be made electronically through the specified portal. All documentation, including technical proposals and financial bids, should follow the prescribed format to ensure compliance and ease of evaluation.
Yes, this tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation. Startups can also benefit from these provisions, promoting inclusive procurement practices while aligning with the government’s ‘Make in India’ initiative.
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