Tender Title:
Face and Mifare Card based Time Attendance and Access Control Terminal
Reference Number:
GEM/2025/B/6133091
Issuing Authority:
Ministry of Defence, Department of Defence Research & Development
Scope of Work and Objectives:
The tender encompasses the supply, installation, and commissioning of Face and Mifare Card based Time Attendance and Access Control Terminal. The objective is to enhance the security and attendance management systems through modern technology, ensuring reliable and efficient operations within the client/server environment. This includes integration with existing systems to enable seamless functionality for the end user.
Eligibility Criteria:
To participate in this tender, potential bidders must meet specific eligibility requirements. Suppliers should be registered entities with a proven track record in similar projects. Yearly turnover and experience in delivering comparable installations will also be evaluated. Documentation that proves compliance with these criteria must be submitted.
Technical Requirements:
The technical specifications to be adhered to include the use of high-quality materials and technology. The systems should support Face and Mifare Card functionalities, allowing for secure attendance logging and access control. Comprehensive details on the specifications, including device capabilities, software compatibility, and installation guidelines, must be properly outlined in the bid submitted.
Financial Requirements:
Bidders are required to submit a clear financial proposal outlining the total cost of the project, including all associated expenses like installation, training, and maintenance. The proposal should also include any warranties and post-installation support options.
Document Submission Details:
All bidding documents must be prepared correctly and submitted electronically through the designated portal. Each submission must include all requisite forms, technical specifications, and financial details. Detailed guidelines regarding the submission process will be outlined in the tender document.
Special Provisions:
Consideration for Micro, Small, and Medium Enterprises (MSEs) and startups will be incorporated into the evaluation matrix, encouraging inclusivity in the procurement process. Bidders falling within these categories should explicitly mention their status as MSEs or startups in their submissions.
Evaluation Process:
The selection of vendors will follow a transparent evaluation process. Bids will be assessed based on technical compliance, financial viability, and past performance on similar projects. Each submission will be scored against a predefined criteria matrix to ensure that the best viable option is chosen.
Delivery Locations:
The successful bidder will be required to deliver the equipment to specified sites as per the instructions provided within the tender documentation. It is critical to adhere to the geographical requirements outlined to facilitate project execution.
Contact Information:
For further inquiries, bidders may reach out via the official channels provided during the tender announcement, ensuring accurate communication throughout the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in similar installations, and demonstrating a minimum annual turnover. Bidders must submit all relevant certifications to prove compliance, ensuring a competitive selection during the tender process.
The technical specifications required for the Face and Mifare Card based Time Attendance and Access Control Terminal are essential for maintaining quality standards. Bidders must deliver systems with robust capabilities, including face recognition and Mifare card functionalities, ensuring a comprehensive and secure access management solution.
The Earnest Money Deposit (EMD) is a crucial part of the bidding process; it acts as a security measure for the tendering authority. Bidders are required to submit an EMD in the specified amount, which will be refunded after the completion of the tender process or can be adjusted against performance securities for the successful bidder.
The submission of documents must be done electronically through the designated platform. Bidders should ensure that all submitted files are correctly formatted and contain all necessary details, including technical documents, financial quotes, and completed submission forms, adhering to the provided guidelines.
Yes, the tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. Such bidders are encouraged to participate, and their submissions will be considered favorably. Compliance with ‘Make in India’ policies will also be taken into account during the evaluation process.
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