Department of Earth Sciences Tender by National Institute Of Ocean Technology (niot) (833448ac)
Hand held Walkie Talkie Radio Sets and Base Station Under Buy back mode
Tender Timeline
Tender Title: Hand held Walkie Talkie Radio Sets and Base Station Under Buy Back Mode
Tender Reference Number: 833448ac
Issuing Authority/Department: Ministry of Earth Sciences, Department of Earth Sciences
Scope of Work and Objectives
The objective of this tender is to procure hand held walkie talkie radio sets and a corresponding base station under a buy-back mode. The Ministry aims to enhance communication systems within its operational framework through the acquisition of quality radio sets that meet specified technical and operational standards. This initiative underscores the importance of effective communication in the execution of various geological and earth science activities.
Eligibility Criteria
To qualify for participation, bidders must ensure they are legally registered entities and possess the necessary licenses to operate in this market. The eligibility criteria include:
- Registration as a business entity in the relevant field.
- A proven track record of supplying radio communication equipment.
- Compliance with local procurement regulations.
Technical Requirements
Bidders are required to provide detailed specifications of their offered hand held walkie talkie radio sets and the base station. The technical requirements include but are not limited to:
- Range and frequency specifications.
- Battery life and operational time.
- Durability and resistance to environmental conditions.
- Ease of use and maintenance features.
All submitted devices should meet recognized quality standards and comply with any relevant regulations in telecommunications equipment.
Financial Requirements
Bidders must include a comprehensive breakdown of pricing, including but not limited to:
- Cost per unit of the radio sets and base station.
- Buy-back value of the old equipment being replaced.
- Any applicable taxes and additional charges.
All financial documents must demonstrate transparency and clarity in pricing.
Document Submission Details
Bidders must submit the required documents along with their bids. This includes:
- Technical specifications sheets.
- Financial bids articulated in clear format.
- Proof of eligibility documentation, including registration certificates and past performance records.
Submissions should be made in the specified online format as indicated in tender guidelines. Bidders are instructed to ensure that their documents are complete to avoid disqualification.
Special Provisions
This tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. Bidders from these categories may benefit from relaxed eligibility criteria and additional support as stipulated in government policy.
Evaluation Process
The evaluation will be conducted based on the following:
- Compliance with technical specifications.
- Financial competitiveness and clarity.
- Past performance and reliability.
- Conformance to eligibility criteria.
All bids will be assessed by a qualified committee from the Ministry, ensuring fairness and transparency in selection.
Delivery Locations
Equipment delivery will be expected at specified locations designated by the Ministry of Earth Sciences. Details regarding delivery points will be provided to successful bidders post-selection.
Contact Information
Bidders are encouraged to reach out for clarifications throughout the tendering process. Specific contact details for inquiries regarding the tender will be shared through official communication channels of the Ministry of Earth Sciences.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses, demonstrating a track record of supplying similar equipment, and adherence to local procurement regulations. Successful bidders must be compliant with the commercial standards and operational requirements outlined in the tender.
Bidders need to ensure that their walkie talkie radio sets meet specific technical specifications such as optimal range, frequency capabilities, battery longevity, and durability against environmental factors. Adherence to quality standards is critical and should be documented clearly in the technical proposal.
Bidders must follow an online submission process as specified in the tender guidelines. This typically involves uploading the required documents in a specified digital format. It is crucial to validate that all submissions are complete to ensure eligibility and avoid disqualification.
Payment terms will be outlined in the contract made with the successful bidders, which generally involve payment upon delivery and acceptance of the equipment. Bidders are encouraged to submit detailed financial proposals to outline their payment preferences and ensure clarity.
Yes, the tender includes provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include relaxed eligibility requirements and potential support mechanisms to ensure increased participation from smaller entities, thereby fostering innovation and competitiveness in the procurement process.
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