Tender Title: Supply of Hand Held Radio Sets with Battery and Accessories

Reference Number: bd1b67c3

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The tender invites qualified bidders to provide hand held radio sets along with batteries and accessories, including base stations for such units. The objective is to procure a total of 33 units to enhance communication capabilities. The scope encompasses the supply, installation, and integration of communication systems that are robust and reliable, ensuring seamless operations for military requirements.

Eligibility Criteria

Eligible bidders must possess a valid registration as an entity authorized to supply communication equipment. Important requirements include appropriate licensing, compliance with safety and quality standards, and prior experience in providing similar communication devices. Bidders must also demonstrate financial capability alongside logistical support to deliver and maintain the supplied goods.

Technical Requirements

The hand held radio sets must meet specific technical specifications defined herein, including but not limited to:

• Range of communication (in MHz)
• Frequency compatibility with existing military systems
• Durable design catering to extreme operational environments
• Battery life specifications

Bidders are required to provide detailed technical documentation supporting their products' compliance with these standards.

Financial Requirements

Bidders must present a complete financial proposal outlining costs associated with each category of equipment including installation and training where applicable. A detailed breakdown indicating costs, taxes, and discounts needs to be part of the submission.

Document Submission Details

All bids must be submitted electronically in the required format stipulated in the tender documentation. Required documents include:

• Company registration certificate
• Technical proposal
• Financial proposal
• Quality assurance certificates
• Compliance documents

Special Provisions

Special provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups. Economic support initiatives and flexibility in payment terms may apply to encourage participation from smaller firms. These entities are encouraged to apply, provided they meet essential criteria.

Evaluation Process

The evaluation of submissions will be based on both technical merit and financial considerations, with weightage assigned accordingly. Vendors demonstrating superior quality and competitive pricing will be prioritized in the evaluation process.

Delivery Locations

Suppliers must be able to deliver the hand held radio sets and accompanying equipment to predetermined locations as specified by the Department of Military Affairs. Timeliness and adherence to delivery schedules will form a part of the performance assessment.

Contact Information

For queries and clarifications, potential bidders are advised to refer to the official contact details provided within the tender document. All communications should be clear and concise to facilitate efficient responses.

This tender presents an opportunity for vendors in the communication technology sector to collaborate with the Ministry of Defence, aiming to enhance military operations through superior communication tools.