Tender Title: JCB HIRING
Reference Number: GEM/2025/B/6139522
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The JCB HIRING tender invites bids for the provision of heavy machinery services, specifically focused on the hiring of JCBs and related equipment as outlined in the scope of work. This tender seeks to engage capable suppliers to fulfill the needs of the Department of Military Affairs, ensuring operational readiness and efficiency.
Scope of Work and Objectives
The primary objective of this tender is to hire various heavy machinery units, which include:
- JCB 60 HP models (both a and b)
- Dozer 60 HP models (both c and d)
- Water Bowser with a capacity of 5 KL
The equipment will be required to operate efficiently in multiple locations as dictated by project demands. The total quantity specified under this tender is 1340 units, which signifies the scale of operation anticipated by the Department.
Eligibility Criteria
Eligible bidders must be registered entities capable of demonstrating experience in providing similar heavy machinery. The bidders should be competent in managing logistics associated with equipment deployment and maintenance.
Technical Requirements
Bidders are required to meet the following technical specifications:
- The JCB machines and dozers must be maintained in excellent working condition.
- Bidders must provide technical support and servicing of the equipment throughout the contract duration.
- All machinery should comply with safety and operational standards as mandated by relevant authority.
Financial Requirements
Bidders should provide a detailed financial proposal, which must include pricing per unit for the various types of machinery hired. Pricing must be transparent, reflecting quality and adherence to the depth of service required in this tender.
Document Submission Details
Interested vendors must submit their proposals through the appropriate channels specified in the tender document. Proposals should include all necessary credentials, including registration, certifications, and any other supporting documentation.
Special Provisions
This tender emphasizes inclusivity by encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These groups may be eligible for specific benefits, which are intended to enhance their ability to compete successfully.
Evaluation Process
The evaluation will focus on multiple aspects, including the qualification of the bidders, adherence to specifications, financial proposals, and experience in fulfilling similar contracts. The bid proposals will undergo a robust review process to ensure selected bidders meet the standards set forth by the Department of Military Affairs.
Delivery Locations
The equipment covered under this tender will be deployed to various military sites as directed by the issuing authority. Locations will vary based on project requirements.
Contact Information
For further clarification regarding this tender, interested parties are encouraged to direct their inquiries toward the Department of Military Affairs. Contact details will be provided in the official tender documentation.
This comprehensive JCB HIRING tender showcases a commitment from the Ministry of Defence to engage qualified suppliers for essential machinery rentals, fostering an efficient operational environment while promoting opportunities for MSEs and startups.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity with a valid business license. Bidders must demonstrate their capability through documented experience in providing heavy machinery services. Additionally, compliance with all relevant safety standards and operational regulations will be a crucial factor during the evaluation phase.
Bidders must submit valid registration certificates and operational licenses as part of their proposal. Certificates validating adherence to quality standards for machinery and compliance with operational safety measures are also essential. This documentation is significant as it ensures the bidder’s commitment to maintaining high service quality.
To register for the tender, interested vendors should follow the specified registration process outlined in the tender document. This typically involves submitting essential information regarding the business, including documentation that verifies the company’s eligibility and capabilities related to heavy machinery hiring.
Bidders are required to provide a performance security which typically may range between 5-10% of the total contract value as specified in the tender documentation. This security ensures that the bidder fulfills their obligations if awarded the contract.
The payment terms will be delineated in the contract and are typically tied to milestones achieved or equipment deployed. For JCB HIRING, payments could be structured upon successful delivery and operational readiness of the equipment, following verification by the Department of Military Affairs.
These FAQs are designed to provide transparency and support to potential bidders, ensuring they have the information needed to prepare competitive submissions for this significant tender opportunity.
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