Tender Title: Procurement of Cotton Fabric based Passport Cover Material - Development Bid
Reference Number: GEM/2025/B/6032289
Issuing Authority/Department: Department of Economic Affairs, Ministry of Finance

The Procurement of Cotton Fabric based Passport Cover Material - Development Bid seeks to invite qualified vendors to submit proposals for the supply of high-quality cotton fabric tailored for the production of passport covers. This comprehensive tender outlines various criteria and requirements aimed at streamlining the procurement process for passport cover material.

Scope of Work and Objectives

The primary objective of this tender is to develop and procure 200,000 units of cotton fabric based passport covers. The proposal aims to ensure that all materials meet the standards set forth by the Ministry of Finance and relevant regulatory bodies.

The successful vendor will be expected to deliver robust, durable, and aesthetically pleasing fabric that adheres to the required specifications. This initiative not only enhances passport durability and security but also promotes the adoption of sustainable practices within the textile industry.

Eligibility Criteria

To qualify for this tender, vendors must fulfill the following eligibility requirements:

• Registration as a legal entity, including compliance with local and national regulations.
• Proven experience in the manufacturing or procurement of textile materials, especially related to government contracts.
• Commitment to quality standards and certifications relevant to textile production.

Technical Requirements

The technical specifications for the fabric include:

• Use of 100% cotton with appropriate weight, color fastness, and tear resistance.
• Compliance with both domestic and international textile safety and quality standards.
• Detailed technical sheets outlining the properties of the proposed fabric must be submitted.

Financial Requirements

Vendors are required to submit a comprehensive financial proposal, which includes:

• Pricing per unit for the cotton fabric.
• Costs associated with delivery, packaging, and handling.
• Payment terms should be articulated clearly, outlining any advance or milestone payments required throughout the manufacturing process.

Document Submission Details

Proposals must include the following documents:

• Company relevant certifications (e.g., GST registration, if applicable).
• Technical specification sheets.
• Detailed financial proposals.
• Proof of previous work and client references, if available.

Submissions should be securely packaged and submitted electronically through the designated tender portal as indicated in the instructions provided within the tender.

Special Provisions

This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Such businesses will benefit from:

• Simplified bidding processes.
• Preferred evaluation in certain criteria.
• Assistance and guidance from the Department of Economic Affairs throughout the procurement process.

Evaluation Process

The evaluation of submissions will be conducted by the appointed committee from the Department of Economic Affairs. Key evaluation criteria include:

• Conformance to technical specifications.
• Financial viability and pricing.
• Previous experience and track record in delivering similar products.

Delivery Locations

Successful bidders will be required to deliver the products to designated locations managed by the Ministry of Finance, as directed in the contract agreement.

Contact Information

For inquiries related to this tender, vendors may reach out to the Department of Economic Affairs of the Ministry of Finance. Specific contact details can be found via the official government website or tender portal.

This tender presents a significant opportunity for vendors specializing in textile manufacturing and aligns with the government’s commitment to enhancing local production capabilities while ensuring high standards of quality and sustainability in the procurement process.