Tender Title: Procurement and Installation of CCTV Cameras and ANPR Based Access Control System
Reference Number: GEM/2025/B/6121591
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to engage a qualified contractor for the procurement and installation of CCTV cameras and Automatic Number Plate Recognition (ANPR) systems at Dharambir Enclave. The successful bidder will be responsible for ensuring that all selected systems meet the necessary specifications and that installation is carried out as per the outlined guidelines.
The scope encompasses:
- Comprehensive assessment of the site location.
- Procurement of high-quality CCTV cameras and ANPR units.
- Installation of these systems, ensuring seamless integration with existing infrastructure.
- Post-installation testing to ensure full operational capabilities.
- Provision of user training for the site's personnel.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Must be a registered entity with the relevant authorities.
- Proven experience in similar projects involving the procurement and installation of security systems.
- Capacity to ensure compliance with technical and financial requirements outlined in the tender document.
Technical Requirements
The technical requirements for the CCTV and ANPR systems include but are not limited to:
- High-definition video capture capabilities.
- Night vision functionalities.
- Remote accessibility features.
- Compliance with local safety and security standards. Installation must ensure operational efficiency, reliability, and ease of maintenance.
Financial Requirements
Bidders are required to submit a detailed financial proposal that outlines costs associated with each stage of the project. Additionally, a specific Earnest Money Deposit (EMD) is required and will be detailed in the tender documentation.
Document Submission Details
All required documents, including the financial proposal, technical specifications, and eligibility proof, must be submitted electronically through the designated procurement portal. It is imperative to ensure completeness of submissions to avoid disqualification.
Special Provisions
Recognizing the potential of Micro, Small and Medium Enterprises (MSEs), special provisions may be available to encourage their participation in this tender process. Startups may also benefit from relaxed compliance requirements to facilitate their inclusion in the bidding process.
Evaluation Process
The evaluation of submissions will follow a structured approach that includes:
- Technical assessment of the offered systems and compliance with specifications.
- Financial evaluation focusing on cost-effectiveness and overall project feasibility.
- Evaluation criteria will prioritize experience and past performance in similar projects.
Delivery Locations
The successful bidder will be required to deliver and install the systems at the Dharambir Enclave site as per the project schedule defined upon award of the contract.
Contact Information
For further information or clarification on this tender, interested parties should refer to the procurement portal or the official communication channels of the Department of Military Affairs.
This tender represents a significant opportunity for qualified vendors to engage in enhancing security infrastructure in compliance with the latest technological advancements. It aims to prioritize efficiency and quality service throughout the procurement and installation phases, ensuring a robust access control system is achieved for the benefit of the public and stakeholders involved.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing experience in similar projects, and demonstrating technical and financial capabilities that align with the tender specifications. Bidders must also comply with local regulations and standards to qualify for participation.
Bidders must ensure their offered systems meet high-definition video capture standards, feature night vision capabilities, and support remote accessibility, complying with the prescribed local safety and quality standards. Incorporation of advanced technologies will be favorably assessed during evaluations.
All documents must be submitted electronically through the specified procurement platform. This includes financial proposals, technical specifications, and proof of eligibility. It is crucial for submissions to be complete and accurately filled to prevent disqualification from the bidding process.
The Earnest Money Deposit (EMD) is a mandatory financial assurance required to confirm the bidder’s commitment to the tender. Detailed amounts will be specified in the tender document. Following contract award, a performance security is also required to ensure contract compliance.
Special provisions are made to encourage the participation of MSEs and startups. These benefits may include relaxed compliance requirements and support in meeting technical specifications. This initiative aligns with government policies aimed at fostering local businesses and promoting equitable procurement practices.
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