Department of Economic Affairs Tender by Security Printing And Minting Corporation Of India Limited (spmcil) (GEM/2025/B/6135768)

Tender Title: Goods Transport Service – Per Trip Based Service

Tender Reference Number: GEM/2025/B/6135768

Issuing Authority/Department:
Department of Economic Affairs, Ministry of Finance

1. Scope of Work and Objectives

The purpose of this tender is to procure Goods Transport Service on a per trip basis specifically for transporting mechanical and electrical spare parts as well as other related goods. This includes the provision of close body vehicles that are compliant with the defined specifications in the bid documentation. The objective is to ensure reliable and efficient movement of goods essential for operations, promoting timely access to materials required for various projects.

2. Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Registration as a legal entity with necessary trade licenses.
• Proven experience in goods transportation with a focus on transporting mechanical or electrical spare parts.
• Compliance with all applicable laws and regulations pertaining to transport services.
• Additional criteria may be specified in the bid documents to ensure industry standards are met.

3. Technical Requirements

Bidders must possess the following technical requirements:

• Access to suitable transportation vehicles, particularly close body vehicles that are well-maintained and capable of safely transporting the specified goods.
• An established procedure for monitoring and ensuring the condition of vehicles used for each trip.
• Adherence to safety standards and protocols during transportation to avoid damage to goods.
• Proper logistics and supply chain management methodology to handle service requests efficiently.

4. Financial Requirements

The financial requirements for this tender include:

• Submission of competitive pricing based on the trip basis.
• Capacity to provide pricing that includes any potential additional costs related to the service.
• Details on the payment terms will be outlined in the bid documents, ensuring clarity on relevant fiscal responsibilities.

5. Document Submission Details

Bidders must adhere to the designated document submission requirements which include the submission of:

• Bid forms
• Relevant licenses and registration documents
• Comprehensive proposal detailing the services offered, including logistics and handling processes
• Any additional documentation requested in the bid clarification notes.

6. Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups may have certain benefits related to this tender, encouraging participation from a diverse range of suppliers. Details regarding these provisions will be available in the tender documentation.

7. Evaluation Process

The evaluation of submissions will involve:

• Assessment based on technical and financial criteria as outlined in the bid documents.
• Consideration for past performance and reliability for previously contracted services.
• Bids will be evaluated on their capacity to meet the delivery locations and service requirements effectively.

8. Delivery Locations

Goods transportation services must be rendered across specific delivery locations outlined in the tender. Bidders should be adequately equipped to service all designated points to fulfill operational needs.

9. Contact Information

While specific contact details are not provided, bidders can refer to the official channels of the Department of Economic Affairs for any inquiries related to this tender.

This tender aims to enhance operational efficiency through reliable transportation services, ensuring that critical goods are delivered on time and at a competitive cost. Interested parties are encouraged to prepare submissions that fully comply with the requirements outlined above and reflect their capabilities in providing the desired service effectively.