Tender Title: Vehicle Hiring Service - GEM/2025/B/6164315
Issuing Authority/Department: Department of Defence, Ministry of Defence

The Vehicle Hiring Service tender seeks qualified service providers for leasing SUVs/MUVs on a per vehicle-day basis for outstation engagements, particularly in high-altitude areas. This service aims to support the operational requirements of the Ministry of Defence, ensuring reliability, safety, and comfort for personnel travel.

Scope of Work and Objectives

The successful bidder will be responsible for providing a fleet of pre-specified vehicles, which must meet rigorous transport standards. The vehicles will be hired on a round trip basis, covering distances of 250 Kms over 8 hours. The primary goals include:

• Ensuring timely availability of vehicles.
• Providing well-maintained vehicles equipped for rugged and high-altitude terrains.
• Ensuring safety standards are met to protect the personnel during travel.

Eligibility Criteria

To bid for this tender, interested firms must comply with established eligibility criteria, including:

• Being a registered entity under the relevant laws.
• Demonstrating previous experience in providing vehicle hiring services.
• Meeting any required industry-specific certifications.
• Availability of suitable fleet size and types of vehicles, specifically SUVs and MUVs.

Technical Requirements

Bid proposals should detail compliance with technical requirements, including:

• Vehicle specifications: age, make, model, and maintenance history.
• Qualified drivers trained in defensive driving and high-altitude driving.
• GPS tracking capabilities for vehicle monitoring during use.

Financial Requirements

Proposals must include comprehensive financial documents, detailing:

• Pricing structures based on per vehicle-day charges.
• Any additional costs or fees associated with the rental service.
• Evidence of financial stability and ability to support large-scale operations.

Document Submission Details

All tender submissions must be prepared in the required format and sent through the designated channels outlined in the official documentation. Competitors should ensure all required documents are included for consideration.

Special Provisions

Consideration may be extended to Micro, Small, and Medium Enterprises (MSEs), providing benefits such as relaxed financial criteria and assistance in the bidding process. Startups may also find provisions that allow for easier compliance and registration.

Evaluation Process

The evaluation process will assess:

• Compliance with eligibility criteria.
• Quality and relevance of the fleet offered.
• Financial competitiveness of bids.
• Commitment to safety and technical specifications.

Delivery Locations

The vehicles will be required to operate in various high-altitude regions as dictated by the operational needs of the Department of Defence.

Contact Information

For inquiries related to this tender, parties should refer to the official contacts provided in the tender documentation for accurate and timely responses.

This tender represents a scalable opportunity for qualified vehicle leasing and hiring services adhering to military standards and operational requirements, aiming to elevate the quality of transport operations in defense settings.