Department of Electronics and Information Technology Tender by Society For Applied Microwave Electronic Engineering And Research (sameer) (GEM/2025/B/6125556)
RUGGED LAPTOP
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Tender Title: Supply of Rugged Laptops
Tender Reference Number: GEM/2025/B/6125556
Issuing Authority: Department of Electronics and Information Technology, Ministry of Electronics and Information Technology
The Tender for the Supply of Rugged Laptops is an essential initiative from the Ministry of Electronics and Information Technology aimed at enhancing the technological capabilities and operational efficiency of government and associated entities. The objective of this tender is to procure rugged laptops, which are specially designed to withstand harsh conditions and rugged environments, ensuring functionality in a variety of demanding applications.
Scope of Work and Objectives
The primary scope of this tender includes:
- Sourcing and supplying rugged laptops to the respective government departments for usage in field operations and in areas susceptible to environmental challenges.
- Ensuring that all laptops supplied meet specified technical requirements, with an emphasis on durability, performance, and enhanced security features.
- The selected bidders are expected to demonstrate their capability to deliver high-quality laptops that comply with the prescribed standards and meet the operational needs of the users.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility criteria:
- Be a registered entity with a valid business license.
- Have experience in supplying IT hardware, particularly rugged or specialized laptops.
- Compliance with all environmental and quality regulations as set forth by relevant authorities.
Technical Requirements
The rugged laptops must adhere to the following technical specifications:
- Military-grade durability, preferably MIL-STD-810G certified.
- Features should include a processor with minimum specifications, high-capacity battery life, extensive RAM, and storage capabilities.
- Must support multiple operating systems and possess robust security features, including hardware encryption and biometric authentication.
Financial Requirements
Bidders must comply with the following financial requirements:
- Submission of a valid Earnest Money Deposit (EMD) as specified in the tender documents.
- Financial records indicating capability to complete projects of similar scope and scale within designated budgets.
Document Submission Details
Interested bidders must submit the following documents:
- Technical bid detailing compliance with specifications.
- Financial bid clearly outlining the pricing structure in accordance with the government's procurement guidelines.
- Certification documents confirming eligibility and qualifications.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by offering benefits such as:
- Relaxation of certain eligibility criteria.
- Preference during the evaluation process to promote fair competition and inclusivity.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial viability and cost-effectiveness.
- Conformance to eligibility criteria and overall experience in similar projects.
Delivery Locations
The laptops are to be delivered to specified government sites as outlined in the finalized agreement post-selection of the successful bidder.
Contact Information
For more information regarding the tender, interested parties are encouraged to reach out through the official communication channels provided by the Department of Electronics and Information Technology.
This tender represents a significant opportunity for vendors specializing in rugged IT solutions, aimed at enhancing the operational capacity of government services. Applicants are urged to carefully review the tender documents to ensure all requirements and stipulations are fully met.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, having prior experience in supplying IT hardware—particularly rugged laptops—and compliance with all environmental and quality regulations as mandated by relevant authorities. Bidders must also demonstrate their capability to deliver high-quality options that fulfill the operational demands of the users.
Bidders need to submit several important certification documents which typically include proof of entity registration, relevant experience certificates in supplying similar products, compliance documents with quality standards, and any other legal documentation that confirms their eligibility to bid for the contract.
Interested participants must submit their bids through online platforms as specified in the tender documentation. Acceptable document formats typically include PDF, DOCX, and any other formats as designated by the tender issuing authority. All submissions must be complete and meet the specified guidelines to avoid disqualification.
The payment terms will be detailed in the final contract upon acceptance of bid. Generally, terms may include advance payments, milestone-based payments based on delivery, and a hold-back percentage contingent upon successful deployment of the laptops, ensuring satisfaction of service criteria as defined in the agreement.
The tender includes special provisions aimed at supporting MSE participation, such as a relaxation of certain eligibility criteria, priority consideration during the evaluation process, and potential financial incentives to encourage MSE engagement. These benefits are designed to promote inclusivity and foster competition among diverse bidders.
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