Tender Title: Accounting Software Purchase
Tender Reference Number: GEM/2025/B/6127114
Issuing Authority/Department: Department of Electronics and Information Technology, Ministry of Electronics and Information Technology
The Accounting Software Purchase tender is aimed at procuring high-quality accounting software solutions that meet the operational needs of various governmental departments and agencies. This tender seeks qualified suppliers who can provide robust, efficient, and scalable software solutions that enhance financial management, reporting, compliance, and overall efficiency in accounting operations.
Scope of Work and Objectives
The scope of work includes the provision of a comprehensive accounting software that supports complete financial management functions, including but not limited to ledger management, payroll processing, invoicing, and financial reporting. The objectives are to streamline accounting processes, reduce manual errors, improve regulatory compliance, and enhance financial data accessibility across departments.
Eligibility Criteria
To qualify for participation in this tender, bidders must be a registered entity capable of providing accounting software solutions. Additionally, the suppliers should demonstrate previous experience in delivering similar solutions in public sector environments and possess adequate technical support capability.
Technical Requirements
Bidders must ensure that the proposed accounting software adheres to modern technical specifications, including integration capabilities with existing systems, user-friendly interface design, and robust data security measures. The solution should also comply with relevant quality standards and ensure data accuracy in financial reporting.
Financial Requirements
Bidders must provide detailed financial documentation, including a breakdown of costs associated with software licensing, implementation, and ongoing support. Financial statements demonstrating the capacity to fulfill the contract and maintain quality service delivery must also be submitted.
Document Submission Details
Suppliers must submit all required documents electronically through the government e-marketplace (GEM) platform. All submissions should be in digital format, ensuring clarity and compatibility for evaluation purposes. Bulk submissions or incomplete applications will not be accepted.
Special Provisions
This tender may include special provisions for Micro and Small Enterprises (MSE) and startups, promoting inclusivity and encouraging participation from newer companies in the market. Qualifying bidders could be eligible for financial benefits or streamlined processes.
Evaluation Process
The evaluation will be conducted through a structured process assessing the technical capabilities and financial proposals of the bidders. Criteria will include functionality, adherence to quality standards, cost-effectiveness, and the ability to provide adequate support during the contract term.
Delivery Locations
The proposed accounting software must be deliverable across various departments within the jurisdiction of the Ministry of Electronics and Information Technology. Specific locations will be communicated to the successful bidders.
Contact Information
For more information regarding this tender, suppliers are encouraged to reach out at the provided official contact points through the GEM platform. Direct communication for clarification of details will ensure a smoother submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for participation in the Accounting Software Purchase tender include being a registered entity capable of supplying accounting software solutions. Bidders must demonstrate substantial experience in providing similar software in public sector scenarios and must exhibit their ability to offer continuous technical support.
The technical specifications for the accounting software involve robust integration capabilities, a user-friendly interface, and compliance with high data security standards. Additionally, the software should support a variety of financial functions, ensuring accuracy and consistency in financial reporting.
Bidders are typically required to submit an Earnest Money Deposit (EMD), the specific amount of which can be referenced on the GEM platform. The EMD acts as a financial guarantee of the bidder’s commitment and is returned upon successful contract execution, provided no breaches occur.
Bids must be submitted electronically through the GEM platform. All documents should be in a compatible digital format to facilitate smooth evaluation. It is critical to ensure that all mandatory forms and attachments are complete and submitted before the designated deadline.
Yes, the Accounting Software Purchase tender includes specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), facilitating their access to government contracts. This could include possible financial incentives or assistance in the application process to ensure a level playing field.
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