Department of Electronics and Information Technology Tender by Department Of Information Technology Dnh Dd (GEM/2025/B/6141024)
Network Audio Paging Station,Network PA Paging Controller,Network Audio Amplifier 500 Watt,25w Horn
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Tender Title: Public Address System
Reference Number: GEM/2025/B/6141024
Issuing Authority/Department: Department of Electronics and Information Technology, Ministry of Electronics and Information Technology
This tender invites bids for the supply and installation of a comprehensive Public Address System comprising of various audio equipment and related accessories. The scope of work includes the provision of a wide array of products, including but not limited to a Network Audio Paging Station, Network PA Paging Controller, Network Audio Amplifier, Horn Speakers, various types of cables, racks, and associated installation services. The objective of the tender is to enhance communication capabilities through an efficient public address system in designated locations.
Scope of Work and Objectives
The successful bidder will be responsible for the supply, installation, and commissioning of the Public Address System as per the specifications laid down in the tender documents. The project encompasses the following key components:
- Network Audio Paging Station
- Network PA Paging Controller
- Network Audio Amplifier (500 Watt)
- Horn Speaker (25 Watts)
- Various cables (including armored, outdoor, and speaker cables)
- Installation of all equipment
- Provision of civil work and electrical connections
The aim is to establish a durable, high-quality public address system that meets modern standards and facilitates effective communication.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for participation in this tender:
- Registration as a legal entity with necessary compliance.
- Proven track record in supplying and installing public address systems or similar audio equipment.
- Possession of required certifications and licenses associated with the manufacturing and installation of audio solutions.
Technical Requirements
The tender specifies the following technical requirements:
- Robustness and reliability of all components.
- Compliance with relevant quality standards.
- Ability to integrate with existing systems if necessary.
- Adherence to safety and operational guidelines.
Financial Requirements
Bidders should be prepared to provide a detailed financial breakdown, including cost estimates for all components, installation services, and any associated maintenance. The bid must include considerations for the Earnest Money Deposit (EMD) as well as other requirements for financial security.
Document Submission Details
All bids must be submitted through the designated electronic bidding platform. Required documents include but are not limited to:
- Company registration details
- Certificates of compliance
- Financial statements
- Technical proposal responding to the specifications
Special Provisions
The tender may offer special provisions to Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity within the bidding process. These provisions encourage participation from various sectors and aim to boost local businesses.
Evaluation Process
The evaluation of bids will be based on predetermined criteria, including:
- Compliance with technical specifications
- Financial offers
- Delivery timelines
- Experience and past performance records
Delivery Locations
The successful bidder will be required to deliver the equipment and services to specified delivery locations as mentioned in the tender documents.
Contact Information
For additional queries regarding the tender, interested parties are encouraged to reach out to the issuing authority's official communication channels. However, precise contact details are omitted from this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with local regulations. Bidders must demonstrate a previous track record in executing similar projects, especially procurement and installation of public address systems or audio equipment. Relevant certifications and licenses are also necessary to prove capability.
Bidders should hold essential certificates that showcase their expertise in the audio equipment domain. This includes ISO certifications for quality management, safety compliance, and any specific certifications pertinent to the manufacturing and installation of public address systems.
To participate in the tender, interested bidders must complete a registration process on the electronic bidding platform. This involves filling out an online form with company details and attaching required documents including a financial proposal, technical specifications, and compliance certifications.
The technical specifications mandate the use of high-quality materials for all audio components. The Public Address System must be equipped with advanced features for durability, reliability, and ease of use. It should also comply with applicable quality standards and be able to integrate with existing systems if required.
Bidders need to provide an Earnest Money Deposit (EMD) along with their bids to secure their commitment. Performance security may also be required from the awarded bidder, ensuring project completion. Payment terms will be specified in the contract and typically include milestones linked to project deliverables and successful installation and commissioning of the system.
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