Miscellaneous Item Supply - Department of Ex-Servicemen Welfare

Centre Table 4 x 2 Feet,Office Table Iron Frame 5 x 2.5 Feet,Plastic Table,Plastic chair,Lecture St

Goods
Qty:36

Tender Timeline

Tender Issue
June 9, 2025 at 1:27 PM

Tender Title: Miscellaneous Item Supply
Reference Number: 222cbbe82
Issuing Authority/Department: Department of Ex-Servicemen Welfare, Ministry of Defence

Scope of Work and Objectives

This tender invites bids for the procurement of various office furniture and supplies. The scope of work includes the supply of items such as:

  • Centre Tables (4 x 2 Feet)
  • Office Tables (Iron Frame 5 x 2.5 Feet)
  • Plastic Tables
  • Plastic Chairs
  • Lecture Stands
  • Sofa Sets (Five Seater)
  • Executive Revolving Chairs
  • Peg Tables (3 x 2 Feet)

The main objective of this tender is to equip the necessitated offices within the Department of Ex-Servicemen Welfare with suitable, durable, and cost-effective furniture items. The successful bidder will be required to ensure timely delivery to specified locations and adherence to quality standards.

Eligibility Criteria

To qualify for this tender, bidders must:

  • Be a registered entity operating under Indian law.
  • Have prior experience in supplying similar items to government or semi-government organizations.
  • Provide valid certification of business registration and necessary licenses.

Technical Requirements

Bidders must meet the following technical specifications for the supplies:

  • All furniture must adhere to designated durability and safety standards.
  • Products must be made from high-quality materials ensuring longevity and ease of maintenance.
  • Documents proving compliance with industry standards must be included in the submission.

Financial Requirements

The financial requirements stipulate that the bidders must provide a detailed quotation as part of their proposal. The quote should include:

  • Unit prices for each item listed in the tender.
  • Total cost including applicable taxes.
  • Payment terms for the procurement.

Document Submission Details

Bidders are required to submit their proposals electronically through the designated government portal. All submissions must include:

  • A completed tender application form.
  • Technical specifications and compliance documents.
  • Financial quotation as per the format provided in the tender documents.

Special Provisions

The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible MSEs may receive benefits related to exemption from tender fees and reductions in the performance security deposits, encouraging participation in government procurement.

Evaluation Process

The evaluation of bids will be conducted based on a two-fold assessment include:

  1. Technical Evaluation: Compliance with the specifications and technical requirements outlined in the tender.
  2. Financial Evaluation: Price competitiveness and adherence to budgetary allocations.

The lowest compliant bid will typically be awarded the contract, provided all other criteria are met.

Delivery Locations

The successful bidder will be responsible for delivering the supplies to designated locations specified by the Department of Ex-Servicemen Welfare. Specific locations will be communicated after bid acceptance.

Contact Information

For further inquiries, vendors are encouraged to contact the issuing authority through the official procurement portal, ensuring that all communications are directed through the appropriate channels.

Tender BOQ Items

9 Items
1.

Centre Table 4 x 2 Feet

Furniture

Qty:1
Unit:nos
15
2.

Office Table Iron Frame 5 x 2.5 Feet

Furniture

Qty:1
Unit:nos
15
3.

Plastic Table

Furniture

Qty:4
Unit:nos
15
4.

Plastic chair

Furniture

Qty:24
Unit:nos
15
5.

Lecture Stand

Furniture

Qty:1
Unit:nos
15
6.

Sofa Set Five Seater

Furniture

Qty:1
Unit:nos
15
7.

Executive Revolving Chair

Furniture

Qty:1
Unit:nos
15
8.

Peg Table

Furniture

Qty:2
Unit:nos
15
9.

Table 3x2 feet

Furniture

Qty:1
Unit:nos
15

General Information

Item Category
Centre Table 4 x 2 Feet , Office Table Iron Frame 5 x 2.5 Feet , Plastic Table , Plastic chair , Lecture Stand , Sofa Set Five Seater , Executive Revolving Chair , Peg Table , Table 3x2 feet
Ministry Name
Ministry of Defence
Department Name
Department of Ex-Servicemen Welfare
Organisation Name
Ex-servicemen Contributory Health Scheme (echs)

Financial Information

Bid Offer Validity
30 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7943862.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, having prior experience in supplying similar items to government organizations, and providing valid business registration certification. Additionally, compliance with quality standards and technical specifications is mandatory for any bidder.

Bidders must provide a copy of their business registration certificate, GST registration certificate, and any other relevant certifications that demonstrate compliance with industry standards and specifications as alluded to in the tender documentation.

To participate in this procurement, bidders need to create an account on the official government procurement portal. Registration involves providing necessary details such as business information, contact information, and uploading required documents. After registration, vendors can access the tender details and submit their proposals electronically.

Bids will be evaluated based on their technical and financial offerings. The selection process will vigorously assess both compliance with required specifications and pricing strategies. Vendors will be notified of the results via the procurement portal once the evaluation process is completed, ensuring transparency throughout the selection.

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