Contingent Items - Department of Military Affairs - Indian Army
Chuna,Banner 8 x 6,Banner 6 x 4,Wood Plank 2 x 2 8 feet,Photo Frame 3 x 2,Table Panner,Pin Dispense
Tender Timeline
Tender Title: Contingent Items
Tender Reference Number: 1639278c2
Issuing Authority/Department
The tender is issued by the Department of Military Affairs, under the oversight of the Ministry of Defence. This authority is responsible for the procurement of various essential items aimed at supporting military operations.
Scope of Work and Objectives
The primary objective of this tender is to procure a range of contingent items that include various materials and supplies essential for military use. The scope encompasses the supply and delivery of specific quantities of items, including but not limited to Chuna, Banners (8 x 6 and 6 x 4), Wood Plank (2 x 2, 8 feet), Photo Frames (3 x 2), Table Panners, and Pin Dispensers. Vendors are expected to deliver high-quality products that meet the specifications outlined in the bidding documents.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements, including but not limited to:
- Being a registered entity as per relevant government regulations.
- Demonstrating experience in supplying similar contingent items to government departments or large organizations.
- Providing evidence of financial stability and capability.
Technical Requirements
All items provided must adhere to the technical specifications outlined in the tender documents. This includes compliance with prevailing quality standards for each of the listed products. Detailed descriptions and quantities are enumerated in the accompanying Bill of Quantities (BOQ).
Financial Requirements
Bidders are required to submit a financial proposal that outlines the pricing for each item, inclusive of all applicable taxes and delivery charges. This proposal should reflect competitive pricing while ensuring sustainability and quality.
Document Submission Details
Interested bidders must submit their proposals electronically via the designated platform, ensuring that all required documents are uploaded in acceptable formats. This should include technical proposals, financial quotations, and mandatory compliance documents.
Special Provisions
This tender is open to all eligible bidders, including Micro, Small, and Medium Enterprises (MSEs) and startups, in line with governmental initiatives to promote local businesses.
Evaluation Process
An evaluation committee will assess all submitted proposals based on predefined criteria. Key areas of evaluation include:
- Compliance with technical specifications
- Pricing competitiveness
- Past performance and experience
Notifications regarding the successful vendors and awarded contracts will be made post-evaluation.
Delivery Locations
The designated delivery locations will be specified in the tender document, and vendors must ensure timely delivery as per the terms outlined.
Contact Information
For any queries regarding the tender process, potential bidders can reach out through the official communication channels provided in the tender documents to ensure clarity and facilitate smooth participation.
Tender BOQ Items
13 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licensing and compliance certifications. Bidders must demonstrate prior experience in supplying similar products to governmental or large organizations, fortifying their capability to fulfill the contract’s demands.
Bidders are typically required to submit a set of essential certificates, including but not limited to GST registration, PAN, and any relevant quality certification that aligns with the specifications of the items offered. Compliance with quality standards is paramount to ensure eligibility and build confidence in supplied goods.
To register for participation, bidders must create an account on the designated procurement platform, complete the necessary profile, and submit required documents electronically. This typically includes technical specifications, company details, and financial statements, ensuring adherence to compliance requirements.
Payment terms are generally outlined within the tender documents, involving milestones tied to delivery and inspection. A performance security, usually a percentage of the total bid amount, must also be provided to guarantee the fulfillment of the contract terms, ensuring that the vendor is financially accountable.
The evaluation process will entail meticulous scrutiny of all proposals against the set technical specifications and pricing frameworks. Bidders will be ranked based on their compliance with criterion established in the evaluation matrix, and the final selection will be communicated through official channels after comprehensive assessments.
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