Tender Title: Supply of Cartridge Toners
Tender Reference Number: GEM/2025/B/6125872
Issuing Authority/Department
The Department of Ex-Servicemen Welfare under the Ministry of Defence is the issuing authority for this tender.
Scope of Work and Objectives
This tender aims to procure a total quantity of 54 cartridges, including different types of toner cartridges such as Cartridge Toner 12A, Cartridge Toner 110A, Cartridge Toner 925, and Cartridge Toner 88A. The objective is to ensure that the department has a consistent supply of high-quality toner cartridges for its operational needs.
Eligibility Criteria
Eligible bidders must be registered entities and should comply with the standards set by the Ministry of Defence for public procurement. Vendors are encouraged to fall under the categories of Micro, Small, and Medium Enterprises (MSEs) and must demonstrate their capability to deliver the specified toners effectively.
Technical Requirements
All bidders must adhere to the technical specifications outlined in the tender document. They are required to provide proof of quality certifications synonymous with the cartridge specifications requested. The supplied toners must meet standard performance benchmarks to ensure compatibility with existing printers.
Financial Requirements
Bidders must disclose their pricing structure clearly, including any hidden costs. Performance security may be required to secure the tender, and bidders must comply with the Earnest Money Deposit (EMD) requirements laid out in the tender documents.
Document Submission Details
All documents must be submitted electronically via the designated procurement platform. This includes technical proposals, financial bids, and any supporting certifications. The format for documentation must comply with standard requirements specified by the Ministry of Defence.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs). This encourages the participation of smaller vendors and startups. Compliance with 'Make in India' policies and local content procurement rules is encouraged to bolster indigenous production efforts.
Evaluation Process
Proposals will undergo a comprehensive evaluation process. The evaluation criteria will focus on technical capability, quality standards, financial proposals, and adherence to compliance requirements. Bidders must provide valid certifications to validate their claims.
Delivery Locations
The cartridges will be delivered to specified locations as outlined in the tender documentation. Successful bidders will receive further instructions regarding shipment and logistics after contract award.
Contact Information
For further queries regarding the tender, potential bidders are encouraged to refer to the official communication channels of the Department of Ex-Servicemen Welfare.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with the Ministry of Defence standards. Vendors should ideally be classified under Micro, Small, and Medium Enterprises (MSEs), showcasing a capability of delivering the specified products effectively.
Bidders must provide certifications that affirm the quality and compatibility of their toner cartridges. These may include compliance with international standards and any other relevant testing criteria to ensure product conformity.
To register for this tender, vendors should submit their proposals and requisite documents using the designated procurement platform stipulated by the Department of Ex-Servicemen Welfare. All documents must adhere to accepted formats to ensure proper evaluation.
Bidders must prepare an Earnest Money Deposit (EMD) as part of their financial commitments. Additionally, there may be requirements for a performance security deposit post-award to ensure the fulfilling of contractual obligations.
Micro, Small, and Medium Enterprises (MSEs) benefit from participation encouragement, where their bids may be given preference. Additionally, compliance with ‘Make in India’ policies is favored to support local production, fostering economic development.
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