Tender Title: Selection of Laboratories for Testing of Products/Material
Reference Number: GEM/2025/B/6116323
The Department of Fertilizers under the Ministry of Chemicals and Fertilizers invites proposals for the Selection of Laboratories for Testing of Products/Material. This initiative primarily aims to ensure the quality and compliance of various products and materials as outlined in the Notice Inviting Tender (NIT). The rigorous testing and evaluation process will ensure that only the products meeting prescribed standards are utilized within the industry.
Scope of Work and Objectives
The selected laboratories will be responsible for conducting comprehensive testing of products/materials as specified in the tender documentation. The primary objectives include:
- Conducting quality assessments on various materials to ascertain adherence to industry standards.
- Providing detailed reports that outline test results, methodologies, and adherence to specified parameters.
- Supporting the Department of Fertilizers in maintaining quality assurance across the board.
Eligibility Criteria
To qualify for this tender, participating laboratories must meet specific criteria including:
- Registration as a legal entity.
- Relevant experience and capability in testing specified materials/products.
- Compliance with all regulatory requirements established by national authorities.
Technical Requirements
Proposals must detail the laboratory's capabilities, including:
- Availability of necessary ISO certifications.
- Experienced personnel for sample testing.
- Advanced equipment for precision testing and evaluation of products to ensure compliance.
Financial Requirements
Bidders are required to present clear financial documents evidencing the stability and operational capabilities of their laboratories. This includes:
- Audited financial statements for the last three years.
- Comprehensive pricing structure for the testing services offered.
Document Submission Details
All interested bidders must submit their documents electronically through the designated procurement portal. The submission must include:
- Completed bid forms.
- Technical and financial proposals.
- Any other supporting documents as required in the tender documentation.
Special Provisions
Bidders, particularly Micro, Small, and Medium Enterprises (MSEs) and startups, are encouraged to participate. Special provisions may apply to enhance inclusivity and provide equitable opportunities in line with government policies.
Evaluation Process
The evaluation of the submitted proposals will be a detailed process focusing on both technical and financial aspects. The criteria for selection will prioritize:
- Compliance with technical specifications.
- Robustness of financial propositions.
- Overall capability to meet the Department’s needs.
Delivery Locations
Testing services will require laboratories to validate products/materials, which can involve multiple site inspections or sample collections as necessary. The actual delivery and testing locations will be specified to the selected laboratories post-evaluation.
Contact Information
For any inquiries or additional clarification regarding this tender, please refer to the official communication channels through the Department of Fertilizers. Note that specific contact details are not provided in the tender documentation.
In conclusion, this tender represents a valuable opportunity for laboratories capable of delivering high-quality testing services that meet and exceed industry standards. Participants are encouraged to carefully review the tender documents to ensure all submissions align with the requirements and objectives laid out by the Department of Fertilizers.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience within the laboratory testing sector. Bidders must demonstrate compliance with applicable regulations and hold necessary certifications that attest to their capabilities in conducting testing on specified products and materials.
Bidders are mandated to provide copies of relevant certifications such as ISO 17025, which guarantees the competence of testing and calibration laboratories. Any other industry-specific quality management certifications must also be included with the submission to reflect the laboratory’s adherence to quality standards.
The registration process involves creating an account on the designated procurement portal. Bidders will need to verify their identity and provide organization-specific information. Once registered, the necessary bid forms can be accessed and completed electronically for submission.
The testing criteria necessitate that laboratories adhere to the ISO standards as well as any specific industry standards mentioned in the tender documentation. This includes thorough methodology for each test, maintaining record integrity, and submitting comprehensive reports reflecting data accuracy and compliance with quality thresholds.
Payment terms will typically require an initial advance payment upon contract award, followed by milestone payments contingent on the completion of specified deliverables. A performance security may also be required to ensure project completion as per the agreement, which will be reimbursed upon satisfactory completion of the services.
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