The tender titled GEM/2025/B/6119766 is being issued by the Department of Fertilizers, under the Ministry of Chemicals and Fertilizers. This tender focuses on the repair, maintenance, and installation of plant systems/equipment as part of a biennial rate contract for the servicing of M/s SAN Engineering make locomotives within the Auto-workshop of Central Workshop at RCF Thal. The primary objective of this tender is to ensure that state-of-the-art locomotives are maintained and serviced effectively, minimizing downtime and enhancing operational efficiency.

Scope of Work and Objectives

The scope of work encompasses comprehensive repair and maintenance services for the locomotives to ensure they operate optimally. This includes:

• Regular servicing and diagnostics
• Preventive maintenance tasks
• Installation of necessary parts
• Quality assurance checks post-maintenance The intent is to maintain the highest standards of safety and efficiency in locomotive operations.

Eligibility Criteria

Bidders must meet the following eligibility criteria:

• Be a registered business entity with relevant operational licenses.
• Have prior experience in servicing locomotives or similar equipment.
• Maintain sufficient financial stability to undertake the required tasks.
• Compliance with safety and quality standards as stipulated by the industry.

Technical Requirements

Technical requirements encompass:

• Detailed knowledge of locomotive systems especially the models from SAN Engineering.
• Expertise in using diagnostic tools and equipment related to locomotive maintenance.
• Availability of skilled technicians who are trained and certified in locomotive repairs.

Financial Requirements

Bidders must demonstrate financial capacity through:

• Submission of financial statements for the last three years.
• Proof of existing contracts with a minimum value specified by the issuing authority.
• Evidence of tax compliance and any necessary registration certifications.

Document Submission Details

Proposals must include the following documents:

• Completed tender form
• Technical proposal detailing the methodology and timeline
• Financial proposal outlining costs and pricing breakdown
• All necessary eligibility certificates must be compiled and submitted as stipulated in the tender guidelines.

Special Provisions

Special provisions will be extended to Micro, Small, and Medium Enterprises (MSEs) and startups. These policies may include:

• Reduced financial thresholds for qualifying.
• Assistance in proposal preparation.
• Prioritization in the evaluation process.

Evaluation Process

The evaluation of submitted tenders will occur under the following criteria:

• Technical qualifications and past performance.
• Financial stability and pricing structure.
• Compliance with timelines and deliverables. Proposals will be scored, and top-scoring bidders will be invited for further discussions.

Delivery Locations

Services will primarily be rendered at the Central Workshop at RCF Thal, with the possibility of engaging at other auxiliary facilities as deemed necessary.

Contact Information

For further inquiries, the contact information of the officials assigned to address tender-related questions will be made available; however, please note that actual details will be communicated through official portals or in response to tender submissions.

This tender representation captures the essential components and critical information necessary for interested parties. Potential bidders are encouraged to compile a thorough proposal that showcases their qualifications, past performance, and understanding of the requirements as laid out in this description.