Department of Fertilizers Tender by National Fertilizers Limited (nfl) (GEM/2025/B/6147654)
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 80Kms x 10Hrs; Round Tr
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Tender Title: Vehicle Hiring Service
Reference Number: GEM/2025/B/6147654
Issuing Authority: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The Vehicle Hiring Service tender is issued by the Department of Fertilizers under the Ministry of Chemicals and Fertilizers. This tender aims to procure vehicle hiring services on a per vehicle-day basis for various categories, including Sedans, Premium Sedans, and SUVs/MUVs. The vehicles will be utilized for both local and outstation trips with specified mileage and hours of service.
Scope of Work and Objectives
The objective of this tender is to engage reliable and efficient vehicle service providers who can deliver high-quality transportation services. The scope includes the following categories:
- Sedan hire: Local and outstation hiring, with mileage options of 80Kms for 10 hours for local and 250Kms for 8 hours for outstation.
- Premium Sedans: Same local and outstation basis as Sedans.
- Premium SUVs/MUVs: Local and outstation services, ensuring comfortable travel as per the stated mileage.
The total quantity of vehicles required under this tender is 2831, aimed at meeting the diverse needs of the government department.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following eligibility criteria:
- Registered entity with appropriate licenses for operating vehicle hire services.
- Compliance with local transport regulations and safety standards.
- Sufficient experience in providing vehicle hiring services, ideally to government or large corporate clients.
Technical Requirements
Bidders must provide vehicles that meet the following technical requirements:
- Well-maintained and insured vehicles
- GPS tracking for effective monitoring and management of vehicle movements
- Compliance with emission standards as mandated by local authorities
Financial Requirements
Bidders must demonstrate financial stability by providing:
- Recent financial statements
- Bank statements to showcase liquidity
- Proof of insurance coverage for all offered vehicles
Document Submission Details
All bid submissions must include the following documents:
- Eligibility certificates
- Detailed technical specifications of the vehicles offered
- Financial bid breakdown
- Compliance certificates regarding safety and emissions standards
Special Provisions
The tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include preferential evaluation criteria to encourage participation from smaller entities and promote local service providers.
Evaluation Process
The evaluation will involve a thorough assessment of the submitted bids, focusing on:
- Compliance with eligibility and technical specifications
- Financial viability and best pricing
- Past performance and customer satisfaction history
Delivery Locations
Vehicles will be required at various locations specified by the Department of Fertilizers within the jurisdiction applicable to the ministry's operations.
Contact Information
For queries related to this tender, interested parties may reach out to the issuing authority's contact point for further clarification on any aspect of the tender. However, specific contact details have not been provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in the Vehicle Hiring Service tender include being a registered entity with appropriate transport licenses. Bidders must also adhere to local transport regulations and safety standards, and should have previous experience in providing vehicle hiring services, especially to government or large corporate clients. Furthermore, bidders are expected to furnish evidence of financial stability and compliance with all required operational standards during the submission process.
To submit a tender for the Vehicle Hiring Service, bidders need to include several mandatory certificates. These comprise eligibility certificates that confirm the bidder’s legal registration and relevant transport licenses, technical compliance certificates that demonstrate that the vehicles meet safety and emissions standards, and financial documents that validate the bidder’s fiscal stability. Additionally, insurance certificates for the offered vehicles should also be provided to ensure liability coverage during the hiring period.
The registration process for participating in the tender for Vehicle Hiring Service typically involves creating a profile on the relevant procurement platform, followed by verifying eligibility and submitting required documentation. Bidders should ensure they possess all necessary licenses and certificates, including registration with local transport authorities. A well-prepared set of documents can streamline approval and enhance the chances of successful registration.
The payment terms for the Vehicle Hiring Service shall typically involve an upfront deposit and subsequent payments made upon delivery of services. The specific structure, including any provisions for advance payments or performance securities, will be outlined in the tender documents. Bidders are encouraged to provide flexible payment terms that ensure mutual agreement on remuneration methods.
This tender includes specific benefits for MSEs, such as a preferential evaluation process to enhance their chances of winning the bid. MSEs may also be entitled to relaxed financial criteria and opportunities for capacity building. Moreover, initiatives that align with the ‘Make in India’ policies may be especially supported to encourage the participation of local enterprises, fostering economic growth within these sectors.
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