Department of Fertilizers Tender by Rashtriya Chemicals And Fertilizers Limited (rcf) (GEM/2025/B/6094890)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; Ele
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Tender Title: Comprehensive Biennial Maintenance Contract for M/s Fuji Make VFDs of STP 1 Plant
Reference Number: GEM/2025/B/6094890
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers
The purpose of this tender is to solicit bids for the repair, maintenance, and installation services for the Variable Frequency Drives (VFDs) at the STP 1 Plant of RCF Ltd Trombay Unit. This project aims to ensure the continuous and efficient operation of electrical systems, providing a comprehensive maintenance plan that prevents downtime and enhances productivity.
Scope of Work and Objectives
This contract covers a comprehensive biennial maintenance arrangement, focusing on the electrical systems managed by Fuji make VFDs. The contractor will be responsible for:
- Performing regular maintenance checks and repairs to ensure the optimal functioning of VFDs.
- Addressing any issues that arise during the contract period promptly and effectively.
- Implementing upgrades and modifications according to the latest standards to enhance system performance.
The ultimate objective of this tender is to maintain high performance, reliability, and safety of the electrical systems to support the operational goals of RCF Ltd.
Eligibility Criteria
To be eligible for submitting a bid for this tender, bidders must meet the following requirements:
- The bidder should be a registered entity in India.
- Must have proven experience in repair and maintenance of industrial equipment, particularly in handling VFDs.
- Possession of necessary certifications and licenses as per industry standards.
Technical Requirements
Bidders are expected to meet various technical requirements, which include:
- Familiarity with Fuji make VFD technology and equipment.
- Capability to provide skilled technicians who are trained and certified in VFD maintenance.
- Understanding of electrical systems, including installation criteria and operational efficiencies.
Financial Requirements
Bidders must comply with financial obligations, which include:
- Submission of a bid security (Earnest Money Deposit - EMD) as specified during the bid submission.
- Financial stability proof, ensuring the ability to deliver services without any interruptions.
Document Submission Details
Documents must be submitted electronically through the designated online procurement platform. All submissions should be complete and adhere to the specified formats. Partial or non-compliant submissions will be rejected.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply as there will be specific provisions to facilitate their bidding processes. Benefits may include reduced application fees and priority in orientation sessions about the tender process.
Evaluation Process
The evaluation of bids will focus on:
- Technical qualifications and experience in servicing VFDs.
- Financial health of the company.
- Compliance with all technical and financial requirements outlined in this description.
Only those bids that meet the eligibility and technical specifications will be further evaluated for price competitiveness.
Delivery Locations
Services will be performed at the STP 1 Plant located at RCF Ltd Trombay Unit. Compliance with safety and operational protocols of the facility will be mandatory.
Contact Information
For detailed inquiries and clarifications, interested bidders can refer to the official contact points provided in the tender documentation.
This tender seeks to enhance the operational efficiency of RCF Ltd's electrical systems through reliable maintenance services. Interested parties are encouraged to submit their bids in adherence to all outlined requirements and instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing relevant experience in the repair and maintenance of industrial systems, particularly VFDs. Bidders must hold the necessary licenses and certifications that comply with industry standards. This ensures that the selected vendor can deliver high-quality service effectively.
Participants must submit proof of relevant certifications specific to electrical systems and VFD maintenance. This might include ISO certifications, trade licenses, and any manufacturer-specific training documents. It is crucial for the bidding entity to demonstrate compliance with quality standards recognized in the industry.
To register for this tender, bidders need to create an account on the specified procurement platform, followed by uploading necessary documents such as the entity’s registration details, experience certificates, and compliance documents. All submitted documents must be in electronic format as specified in the submission guidelines.
The EMD is a financial requirement that assures the government of the bidder’s seriousness towards fulfilling the contract. The precise amount is outlined in the tender documentation and must be submitted along with the tender proposal, typically in electronic format.
Micro, Small, and Medium Enterprises (MSEs) and startups will receive preferential treatment during the evaluation process. Benefits may include fee waivers and additional support in understanding bidding requirements, promoting local participation, and adherence to ‘Make in India’ policies.
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