Department of Fertilizers Tender by Rashtriya Chemicals And Fertilizers Limited (rcf) (GEM/2025/B/6161949)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - 320-AS PER SCOPE O
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Tender Title:
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2)
Reference Number: GEM/2025/B/6161949
Issuing Authority:
Department of Fertilizers
Ministry of Chemicals and Fertilizers
Scope of Work and Objectives:
The main objective of this tender is to secure comprehensive repair, maintenance, and installation services for plant systems and equipment under the purview of the Department of Fertilizers. The scope includes but is not limited to:
- Inspection and assessment of existing plant systems.
- Execution of timely repairs as identified during inspections.
- Planned maintenance to ensure optimal performance of equipment.
- Installation of new systems and support infrastructure as outlined in the technical specifications. The successful bidder will be required to demonstrate proficiency in managing projects within specified timelines to minimize downtime in operations.
Eligibility Criteria:
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registered legal entity in India.
- Relevant experience in providing repair and maintenance services for industrial equipment.
- Financial stability and technical expertise to undertake the project.
- Compliance with all applicable labor and safety regulations in India.
Technical Requirements:
Bidders must provide detailed technical documents that demonstrate their capability to fulfill the tender requirements. This includes:
- Descriptions of parallel projects successfully completed.
- Certifications of being technically certified in equipment maintenance.
- Evidence of employing skilled technicians with necessary expertise.
Financial Requirements:
Prospective bidders should prepare to submit:
- Financial statements for the last three years.
- Proof of handling contracts of similar value and type.
- Details of pricing structure related to repair and installation services.
Document Submission Details:
Bidders need to prepare and submit their proposal documents through the designated online platform. All submissions must be complete and accurate as incomplete submissions may result in disqualification.
Special Provisions:
This tender has provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible participants may access benefits such as:
- Reduced tender fees.
- Consideration of their bids during the selection process.
Evaluation Process:
The evaluation of bids will be based on a combination of technical and financial criteria. Bidders will be assessed on:
- Compliance with eligibility requirements.
- Quality of technical proposals and prior experience.
- Cost-effectiveness of financial bids.
Delivery Locations:
Services are expected to be provided across various locations within India as specified in the tender documentation. Bidders must confirm their ability to support these geographic requirements before placement of service contracts.
Contact Information:
For any inquiries or clarifications, potential bidders may reach out through the official channels available on the tender platform. No misleading information will be shared, ensuring a smooth communication process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity within India, demonstrating a certain level of experience in providing repair and maintenance services, financial stability, and the ability to comply with local labor laws and safety regulations. Bidders should ensure they have the requisite certifications that validate their expertise in handling similar projects.
Bidders must submit comprehensive technical documentation that highlights their qualifications to meet all technical specifications outlined in the tender. This includes showing quality control measures, adhering to industry standards, and providing details regarding the qualifications of the technicians who will perform the maintenance or installation services.
Proposals must be submitted through the designated online platform specified in the tender notice. Accepted document formats typically include PDF, Word, and Excel as necessary for financials and technical details. Bidders are encouraged to check the submission portal for specific format requirements to avoid disqualification.
The Earnest Money Deposit (EMD) serves as a financial commitment from the bidders ensuring that they are serious about their proposal. It protects the issuer against any potential losses incurred in case of withdrawal of the bid or failure to honor the agreement post-awarding of the tender. The specific EMD amount will typically be detailed in the tender notice.
Yes, there are specific advantages for Micro, Small, and Medium Enterprises (MSEs) as outlined in the tender. These may include lower financial requirements, preferential consideration during the evaluation process, and potential exemptions or reductions in the application fees. MSEs are strongly encouraged to participate as a way to enhance their market outreach and capability.
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