Tender Title: Electronic Digital Postal Franking Machine

Reference Number: GEM/2025/B/6160027

The Department of Financial Services, under the Ministry of Finance, issues this tender for the procurement of electronic digital postal franking machines. This initiative is aimed at enhancing the operational efficiency of post offices across the country, ensuring that postal services are modern, efficient, and reliable.

Scope of Work and Objectives

The main objective of this tender is to solicit bids for the supply of 4 electronic digital postal franking machines. These machines are essential for streamlining the mailing process by enabling users to print postage directly on mail items or labels. Key functionalities expected include high-speed printing, user-friendly interfaces, and robust security features to prevent misuse.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

• The bidder should be a registered entity with legitimate credentials.
• Previous experience in supplying similar electronic devices may be required to ensure a capable vendor base.
• Compliance with any applicable statutory requirements.

Technical Requirements

The technical specifications for the electronic digital postal franking machines include:

• Maximum printing speed of specified units per minute.
• Capability to print various postal products including letters and packages.
• Integration capacity with existing postal systems.
• User-friendly software interface with multilingual support.

Financial Requirements

Bidders are required to provide transparent cost proposals that include all associated costs with the supply, installation, and any necessary training for staff.

Document Submission Details

All bids need to be submitted electronically, following the guidelines stipulated by the Department of Financial Services. Bid documents must be prepared in PDF format and should include all technical specifications, financial proposals, and the requisite compliance documentation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), along with provisions in support of startups. Such bidders may receive preferential consideration in the evaluation process to foster growth and innovation in these sectors.

Evaluation Process

The evaluation of bids will be conducted based on technical merit along with financial viability. Bidders must demonstrate not only compliance with technical specifications but also the best value for money.

Delivery Locations

The electronic digital postal franking machines must be delivered to specified postal service locations as dictated by the Department of Financial Services.

Contact Information

For further details or inquiries, bidders are advised to contact the relevant officials at the Department of Financial Services directly through the channels provided in the official tender document.