Custom Bid for Services - DMS RFP FY 24-25 Maharashtra Circle AO Kolhapur
Custom Bid for Services - DMS RFP FY 24-25 Maharashtra Circle AO Kolhapur
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Tender Title: Custom Bid for Services - DMS RFP FY 24-25 Maharashtra Circle AO Kolhapur
Reference Number: 128644a2
The Department of Financial Services under the Ministry of Finance is inviting bids for the Custom Bid for Services - DMS RFP FY 24-25 Maharashtra Circle AO Kolhapur. This tender aims to engage qualified vendors for dynamic service solutions aimed at enhancing the operational capacity and efficiency of the Maharashtra Circle's administrative operations.
Scope of Work and Objectives
The primary objective of this tender is to solicit proposals for a comprehensive Document Management System (DMS) that is capable of supporting the digitization, management, and retrieval of documents. The successful bidder will be responsible for implementing solutions that significantly enhance workflow efficiency, ensure compliance with regulatory requirements, and facilitate seamless access to documents across various departments. The scope of work includes, but is not limited to:
- Analysis and design of the DMS architecture
- Migration of existing documents to the new system
- Development of a user interface for ease of access
- Training of staff and ongoing technical support
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Registration as a legal entity with relevant documents
- Proven experience in implementing Document Management Systems
- Financial stability and capability to handle projects of similar scale
- Availability of necessary human and technical resources
Technical Requirements
The bidders are required to adhere to specific technical requirements, including but not limited to:
- Compatibility with existing systems in the Maharashtra Circle
- Adherence to industry best practices for document security and access control
- Scalability to accommodate future growth within the organization
Financial Requirements
Bidders must demonstrate their financial capacity through:
- Submission of financial statements for the past three years
- Evidence of previously completed projects with detailed budget allocations
- Pricing structure that aligns with the expected deliverables
Document Submission Details
All proposals must be submitted electronically through the designated e-procurement platform. A complete set of technical and financial documents must accompany the tender submission. Bidders are advised to ensure that submissions comply with the specified format and include the following:
- Technical proposal
- Financial proposal
- Relevant certificates and documentation
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Additional benefits may be provided to startups that meet eligibility criteria, in line with government initiatives to promote entrepreneurship.
Evaluation Process
The evaluation of proposals will be conducted through a structured process that assesses both technical capabilities and financial bids. Compliance with all stipulated requirements will be measured, and scores will be assigned based on:
- Technical soundness of the proposal
- Cost-effectiveness
- Experience and past performance in similar projects
Delivery Locations
The services rendered must be situated within the Maharashtra Circle, specifically in Kolhapur. Bidders should outline their plan for delivery, including timelines and resource allocation.
Contact Information
For queries regarding this tender, interested parties should direct their questions to the Department of Financial Services. Specific contact details can be found in the official tender document or the relevant government website.
In conclusion, this tender represents a unique opportunity for qualified vendors to contribute to enhancing the efficiency of the Maharashtra Circle's administrative operations and engage in a project that aligns with the government's vision for modernization and technology infusion in public services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with valid documentation, having experience in implementing Document Management Systems, maintaining financial stability, and demonstrating the availability of skilled human resources and technical capabilities.
Bidders must comply with technical specifications such as compatibility with existing systems, adherence to document security best practices, and the ability to scale the system for future demands. Emphasis on data integrity and user-friendly interfaces is also crucial.
Bidders are required to submit a performance security as part of their financial proposal, which typically is a percentage of the total bid amount, ensuring commitment to the project’s successful completion. This security amount will be returned upon satisfactory fulfillment of the contract.
The payment terms generally stipulate milestones tied to project deliverables, ensuring that payments are made as specific benchmarks are met. This approach secures the interests of both parties throughout the contract lifecycle.
MSEs and startups will benefit from provisions for relaxation in certain eligibility criteria, support in financing solutions, and potential preferential treatment in evaluations, in line with government policies to promote local entrepreneurship and innovation.
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