Classroom Digitilisation Solution - GEM/2025/B/6151641
The Department of Financial Services, under the Ministry of Finance, invites tenders for the Classroom Digitilisation Solution with reference number GEM/2025/B/6151641. This initiative aims to enhance educational experiences through the integration of advanced technology including interactive touch panels, digital lecterns, cameras, video switchers, digital signal processors (DSP), amplifiers, speakers, microphones, and associated installation services.
Scope of Work and Objectives
The primary objective of this tender is to procure and install a comprehensive Classroom Digitilisation Solution. The successful bidder will supply the following components:
- Interactive Touch Panels
- Digital Lecterns
- 12X Cameras
- Video Switchers
- Digital Signal Processors (DSP)
- Amplifiers
- Speakers
- Microphones
- Set of Cables
- Installation Services
The contractor will be responsible for ensuring that all equipment meets the specified technical standards and is installed in accordance with the project requirements.
Eligibility Criteria
Bidders must meet the following eligibility criteria to qualify for this tender:
- Be a registered entity with the appropriate licenses.
- Have prior experience in providing similar digital solutions in educational environments.
- Demonstrate a robust service and support structure for product maintenance.
Technical Requirements
The technical specifications for this tender include:
- Compliance with industry standards for all hardware.
- High definition and clarity for cameras and speakers.
- Compatibility with existing educational infrastructure.
- Full installation of all equipment, including training for staff on operation and maintenance.
Financial Requirements
Bidders must exhibit sound financial standing and provide:
- Financial statements for the past three years.
- Details of any ongoing liabilities or commitments.
- Evidence of past successful projects related to classroom digitisation.
Document Submission Details
All tender documents must be submitted by the designated deadline via the electronic submission portal. The required documents include a bid proposal, financial information, and proof of eligibility and experience. It is imperative that all submissions are complete and conform to the specified guidelines to avoid disqualification.
Special Provisions
This tender allows benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions aimed at startups. Bidders from these categories are encouraged to apply, as preferential treatment may be afforded to ensure competitive participation in the tendering process.
Evaluation Process
Tenders will be evaluated based on a comprehensive assessment criteria which includes:
- Quality and technical merit of the proposed solution.
- Financial viability and cost-effectiveness.
- Track record of successful implementations.
- Compliance with eligibility and technical specifications.
Delivery Locations
The equipment will need to be delivered and installed at designated educational institutions across various locations as specified by the Ministry of Finance during the project brief.
Contact Information
For further inquiries, potential bidders should refer directly to the tender document portal or the relevant department’s official contact platforms.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing experience in educational technology implementations, and demonstrating capabilities in servicing and maintaining similar digital solutions. Bidders must also provide documentation evidencing compliance with industry standards, alongside any necessary licenses and certifications.
All equipment provided under the Classroom Digitilisation Solution tender must adhere to recognized quality standards relevant to educational technology. This includes ensuring high-definition video and audio capabilities, compatibility with existing systems, and compliance with safety and operational regulations. Additional specifications may detail installation requirements and ongoing support commitments from the supplier.
Bidders must provide detailed financial statements for the last three fiscal years along with evidence of financial stability. Participation will be evaluated based on the submitted financial documentation, which must demonstrate the bidder’s ability to undertake the project without financial distress or high levels of existing liabilities.
Documents must be submitted electronically through the designated submission portal according to the guidelines outlined in the tender document. The submission should include a comprehensive bid proposal alongside supporting documents such as eligibility evidence, financial information, and any additional required certifications. Adherence to the specified formats and submission timelines is crucial.
Yes, the tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages startups to participate. Qualified MSEs may receive preferential treatment during the evaluation process, which helps to increase their competitive edge in securing government contracts. Additionally, startups may be eligible for specific incentives aimed at fostering innovation and indigenous development under national policies.
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