Department of Financial Services Tender by Uco Bank (GEM/2025/B/6098083)
Hiring of Agency for IT Projects- Milestone basis
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Tender Title: Hiring of Agency for IT Projects- Milestone basis
Reference Number: GEM/2025/B/6098083
Issuing Authority/Department: Department of Financial Services, Ministry of Finance
The Hiring of Agency for IT Projects- Milestone basis tender aims to identify qualified agencies to provide IT project services on a milestone basis. This project is part of a broader strategy to enhance digital service delivery within government frameworks, ensuring that quality and efficacy align with established benchmarks. The selected agency will be tasked with delivering innovative IT solutions that meet specific project milestones agreed upon during the contract signing phase.
Scope of Work and Objectives
The primary objective of this tender is to engage a competent agency that can effectively manage IT projects related to the digital initiatives of the Department of Financial Services. The scope of work includes, but is not limited to:
- Designing, developing, and implementing IT solutions according to the project specifications.
- Regularly reporting on progress against defined milestones.
- Collaborating with internal departmental teams to ensure alignment of project deliverables.
- Ensuring compliance with applicable government standards and guidelines throughout project execution.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, including:
- Registered business entities with a proven track record in managing IT projects.
- Experience in government or public sector engagements.
- Ability to present a professional portfolio highlighting past projects in related fields.
Technical Requirements
Bidders are required to demonstrate the following technical capabilities:
- Competence in IT project management.
- Skilled expertise in software development, databases, and security protocols.
- Familiarity with frameworks for project execution that ensure timely delivery and quality assurance.
Financial Requirements
Financial requirements for bidders include the submission of financial statements demonstrating stability and capability to undertake the project. Bidders may also need to provide evidence of previous project budgets managed effectively.
Document Submission Details
All tender submissions must include:
- Completed tender application forms.
- Detailed proposals including project execution plans.
- Financial statements and relevant certificates.
Submissions must be delivered electronically or handwritten as specified in the tender documentation. Late submissions will not be entertained.
Special Provisions
This tender includes provisions that benefit Micro, Small and Medium Enterprises (MSEs) and startups. Qualifying bidders from these sectors may receive special consideration during the evaluation process, aligning with government policies promoting local business growth.
Evaluation Process
The evaluation of bids will be based on:
- Compliance with eligibility and technical requirements.
- Proposal clarity and detailed project timelines.
- Cost-effectiveness and overall value.
Each submission will be rigorously assessed to ensure the right agency is selected for the procurement.
Delivery Locations
The deliverables for this tender will primarily be centralized around the offices of the Department of Financial Services and may extend to specific predetermined locations of project implementation.
Contact Information
For further inquiries regarding this tender, interested bidders can refer to the official contact details available within the tender documentation.
This tender represents a vital opportunity for qualified agencies to contribute to the digital evolution of government services, leveraging their expertise in IT to foster innovation and efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a robust track record in executing IT projects, especially within the government or public sector. Bidders must demonstrate their capability by submitting relevant documentation, including a business portfolio showing experience in similar projects. Additionally, bidders should exhibit compliance with industry standards and practices to ensure successful project execution.
Bidders must provide a variety of certificates as part of their submission, which may include registration certifications, financial stability evidence, and any relevant IT accreditation. These documents help verify the bidder’s legitimacy and capability to fulfill the tender requirements effectively.
The payment terms will be specified in the tender documentation. Generally, an Earnest Money Deposit (EMD) is required to secure the bidder’s commitment. The EMD amount is expected to be submitted alongside the initial proposals and will be refunded upon completion of the bidding process. The winning bidder will then be required to provide performance security as a guarantee for the contract’s fulfillment.
The evaluation and selection process will involve a structured assessment of each bid against specific criteria covering eligibility, technical proficiency, and financial viability. The evaluation committee will score each submission based on predefined metrics, ensuring transparency and fairness throughout. After the evaluation, bidders will be notified of the results and the selection outcome.
Bidder provisions for MSEs during the tender process include relaxed eligibility norms, special price evaluation criteria, and opportunities for mentorship in project execution. This support facilitates the active participation of smaller enterprises, enabling them to compete effectively in government tenders and contribute to local economic development. Compliance with ‘Make in India’ policies further enhances these opportunities for MSEs and startups.
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