Tender Title: Canteen Service - Best Price on Fixed Menu Rate Model
Tender Reference Number: GEM/2025/B/6116033
Issuing Authority: Department of Financial Services, Ministry of Finance

The objective of this tender is to solicit proposals for the provision of canteen services under a Best Price on Fixed Menu Rate Model. The services are to cover breakfast, lunch, dinner, snacks, and beverages and should accommodate both vegetarian and non-vegetarian options. This service will be delivered within building premises and is intended exclusively for employees, patients, and in-house personnel.

Scope of Work and Objectives

The scope of work for this tender includes providing nutritious meals and snacks while ensuring quality service. Bidders must demonstrate an understanding of food safety and sanitation standards relevant to canteen operations. The goal is to provide meals that meet dietary requirements and preferences in a timely and efficient manner.

Eligibility Criteria

To participate, bidders must be registered entities and comply with all applicable laws and regulations. The tender aims to encourage participation from diverse suppliers, including those classified under Micro, Small, and Medium Enterprises (MSEs).

Technical Requirements

Bidders must meet specific technical requirements, including but not limited to:

• A detailed menu proposal showcasing the variety of meals available.
• Compliance with food safety and health standards.
• Adequate facilities to manage the volume of servings (up to 1000 meals).
• Experienced kitchen staff with relevant certifications.

Financial Requirements

Proposals must include a clear financial plan that justifies the pricing model. Bidders are required to present a detailed cost per meal structure, inclusive of all components from sourcing to serving. Potential bidders must also provide a valid Earnest Money Deposit (EMD) as part of the financial tender submission.

Document Submission Details

All required documents should be submitted electronically through the designated procurement platform. Proposals that do not comply with submission formats may be disqualified. Specific formats for documentation submissions will be detailed in the project outline.

Special Provisions

Special provisions may apply for Micro, Small, and Medium Enterprises (MSEs), aimed at encouraging participation from smaller suppliers. Bidders should provide relevant certifications that substantiate their category classification.

Evaluation Process

The evaluation process will focus on several criteria, including compliance with technical specifications, quality standards of meals proposed, and overall cost-effectiveness. The evaluation committee will review submissions collectively and score proposals based on defined metrics.

Delivery Locations

Services will be required to be performed within the building premises of the Department of Financial Services, ensuring that meals are accessible to all intended personnel.

Contact Information

For any questions or clarifications, potential bidders are encouraged to reach out via the procurement platform's communication section for further assistance.

This tender invites suppliers to showcase their capability in delivering high-quality canteen services while adhering to budget constraints and regulatory compliance. Interested parties are urged to prepare comprehensive proposals that address all outlined requirements.