Tender Timeline
Tender Title: Goods Transport Services - Per MT - Food Grains
Reference Number: GEM/2025/B/6158232
Issuing Authority: Department of Food and Public Distribution, Ministry of Consumer Affairs Food and Public Distribution
The Goods Transport Services - Per MT - Food Grains tender seeks qualified suppliers to arrange transportation services for food grains. This project aims to establish an efficient logistics framework to transport food grains from RTC Hailymandi to Narela.
Scope of Work and Objectives
The main objectives of this procurement are to:
- Ensure timely and efficient delivery of food grains.
- Optimize transportation costs through competitive bidding processes.
- Maintain quality and safety standards during transit.
Suppliers will be responsible for providing transportation services that adhere to the specifications laid out in the tender documents. This includes the ability to transport food grains in a manner that complies with all applicable safety and quality standards.
Eligibility Criteria
To be eligible for this tender, suppliers must meet the following eligibility requirements:
- Registration as a legal entity.
- Relevant experience in handling and transporting food products.
- Capability to meet the volume and logistical requirements stated in the tender documents.
Technical Requirements
Suppliers must demonstrate compliance with all technical specifications which dictate the nature of the transportation condition and the types of vehicles utilized. Certified vehicles suitable for transporting food grains must be employed, ensuring adherence to hygiene and safety standards throughout the transport process.
Financial Requirements
Suppliers must provide financial documentation that clearly outlines their capability to undertake this project, including but not limited to:
- Evidence of financial stability.
- Gross turnover for the last three financial years.
- Any prior experience in similar contracts may also be beneficial to establish financial viability.
Document Submission Details
Documents required for submission include:
- Registration proof of the business.
- Relevant certificates.
- Technical and financial proposals. All submissions should be made electronically in the formats specified in the tender documentation. Submissions must meet the deadline as stipulated.
Special Provisions
The tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes:
- Relaxed eligibility norms for MSEs.
- Opportunities for startups to demonstrate innovation and unique approaches in logistics services.
Evaluation Process
The tender evaluation process will include:
- Technical evaluation based on the proposed logistics solution.
- Financial evaluation to determine the most economically advantageous bid.
- Suppliers who qualify the technical criteria will proceed to the financial assessment phase.
Delivery Locations
The designated delivery locations for this service are limited to RTC Hailymandi to Narela. It is crucial that proposals outline the route planning and operational capabilities to ensure timely delivery.
Contact Information
For more detailed information regarding the tender, interested bidders are encouraged to refer to the official website of the Department of Food and Public Distribution or the GEM portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in transporting food products. Suppliers must adhere to the technical specifications outlined in the tender and demonstrate the capacity to satisfactorily execute the services required for this project.
To successfully bid, suppliers must provide documentation such as registration proof, quality certifications, and any other relevant licenses that demonstrate compliance with health and safety regulations. These certifications ensure that the transportation meets the necessary quality standards and legal stipulations for handling food-grain products.
To register for the Goods Transport Services tender, suppliers must visit the GEM portal and complete their registration. This process includes uploading necessary documents validating their business establishment, financial stability, and previous work experience in transport services to satisfy compliance requirements.
Payment terms will generally specify the conditions under which payments will be made upon successful delivery. Suppliers will also be required to provide performance security; this is typically a certain percentage of the contract’s total value aimed at ensuring fulfillment of the obligations stated in the contract.
Proposals will be evaluated based on a two-stage process. Initially, suppliers’ bids will undergo technical scrutiny to assess compliance with specifications. Following successful technical evaluation, financial proposals will be examined to determine the most competitive pricing, adhering to fair price evaluation considerations.
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