Department of Health and Family Welfare Tender by All India Institute Of Medical Sciences (aiims) (GEM/2025/B/5836553)
Deep freezer
Tender Timeline
Tender Title: Deep Freezer
Tender Reference Number: GEM/2025/B/5836553
Issuing Authority: Department of Health and Family Welfare, Ministry of Health and Family Welfare
Organisation Name: All India Institute Of Medical Sciences (AIIMS)
Overview
The Deep Freezer tender aims to procure an ultra-low temperature laboratory deep freezer, essential for storing biological samples, pharmaceuticals, and other sensitive materials that require controlled storage temperatures. The objective is to enhance health services by ensuring reliable storage solutions.
Scope of Work and Objectives
The scope of this tender encompasses the supply of one unit of an ultra-low temperature laboratory deep freezer. Interested bidders are expected to ensure compliance with specified technical standards, provide warranty support, and guarantee performance as described in the specifications document. The configured deep freezer must meet national health storage requirements and assist in immunization programs effectively.
Eligibility Criteria
To qualify for bidding, participants must fulfill the following criteria:
- Registered entity with relevant industry experience.
- Proven track record of supplying laboratory equipment with a minimum of 3 years of past experience in the sector.
- Minimum average annual turnover of 10 Lakh and an OEM’s average turnover of 40 Lakh per annum.
- Submission of necessary documents, including OEM authorization and compliance certifications.
Technical Requirements
Bidders are required to meet the following technical specifications:
- Ultra-low temperature capabilities suitable for laboratory use.
- Compliance with detailed specifications outlined in the referenced documents.
- Bidders must provide supporting documents demonstrating compliance with the specifications and capabilities of their equipment.
Financial Requirements
An Earnest Money Deposit (EMD) of 40,000 INR is mandatory during submission, ensuring commitment to the bid process. Additionally, financial documents reflecting bidder's turnover must be submitted for evaluation.
Document Submission Details
Bidders must submit the following documents:
- Experience criteria elucidating past performance in similar tenders.
- OEM authorization certificate.
- Financial statements proving compliance with the required turnover.
- Technical specifications documentation confirming adherence to the proposed equipment’s specifications.
Special Provisions
Provisions have been made for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing for exemptions from specific eligibility criteria upon submission of supporting documents proving their eligibility.
Evaluation Process
The evaluation will be based on a total value wise evaluation method, categorizing bids through:
- Technical qualification based on experience and past performance.
- Financial evaluation emphasizing the lowest priced technically qualified bidders, ensuring value for procurement.
Delivery Locations
Products are expected to be delivered to designated departments under the Ministry of Health and Family Welfare. Specific locations will be communicated post-award.
Contact Information
For inquiries and further clarifications regarding the tender, please refer to the main document available at the following link: Download Main Document.
Additional Information
Bidders are encouraged to familiarize themselves with documents linked in the tender for compliance requirements. The inspection for the freezer delivery is not required, expediting the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with at least 3 years of past experience in supplying laboratory equipment. Bidders are also required to demonstrate the minimum average annual turnover of 10 Lakh and an OEM average turnover of 40 Lakh, alongside submission of required certificates, including OEM authorization and compliance documents.
Bidders must provide the following required certificates:
- OEM Authorization Certificate.
- Compliance of Bill of Quantity (BoQ) specifications.
- Financial statements to verify minimum turnover and past performance.
- Additional documentation if seeking exemption from experience or turnover criteria.
Bidders interested in participating in this tender must register on the Government e-Marketplace (GeM) portal. The registration process involves creating a user profile, submitting business details, and providing necessary certificates, after which bidders can actively participate in tenders like GEM/2025/B/5836553.
All submitted documents must be in PDF format for official documentation. This includes financial statements, compliance certificates, and technical specifications. It is crucial that bidders ensure the document size adheres to the upload limits prescribed in the tender requirements.
The Earnest Money Deposit (EMD) of 40,000 INR should be included along with the technical bid submission. This deposit guarantees the bidder’s commitment during the tender process and will be returned once the bid is finalized. Non-compliance with this requirement may lead to disqualification from the evaluation process.
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