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Personnel and Administrative Reforms Department West Bengal Tender by Office Of The District Magistrate (GEM/2025/B/6079385)

Plastic Mat ( 5 ' X 4'),Plastic Mat ( 7 ' X 5'),Low Plastic Table(964 gms; 530 x 390 x 285 mm),Plas

North 24 parganas, West bengal
Goods
Qty:1.5L
EMD: ₹16.6 Lakh
EST Bid: ₹8.3 Crore
Personnel and Administrative Reforms Department West Bengal Tender by Office Of The District Magistrate (GEM/2025/B/6079385)

Tender Timeline

Tender Issue
April 16, 2025 at 5:32 PM

The GEM/2025/B/6079385 tender, issued by the Personnel and Administrative Reforms Department West Bengal, seeks to procure a range of essential plastic and aluminum products to cater to the diverse needs of various stakeholders. The objective of this tender is to ensure the provision of high-quality materials that meet the necessary specifications, thereby enabling effective and efficient public service.

Scope of Work and Objectives

The scope of work associated with this procurement encompasses several categories of products, including:

  • Plastic Mats in dimensions 5 feet by 4 feet and 7 feet by 5 feet.
  • Low Plastic Tables weighing 964 grams with dimensions 530 mm x 390 mm x 285 mm.
  • Plastic Tools available in heights of 9 inches and 18 inches.
  • Plastic Buckets and Mugs, consisting of a 10-liter bucket and 1-liter mug, as well as a 13-liter bucket with a 1.5-liter mug.
  • Various Aluminum Cookware such as Kadais, Handis, and Dekchis of different sizes.
  • Display Boards with specified dimensions for vertical and horizontal hanging.

This tender aims to enhance operational efficiency within the administrative frameworks by providing these products in a timely and cost-effective manner.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

  • Must be a registered entity with a valid PAN and GST registration.
  • Must demonstrate previous experience in supplying similar products.
  • Must adhere to the compliance requirements set forth by the enforcing bodies.

Technical Requirements

Bidders are required to ensure that all products meet the outlined technical specifications related to quality, size, and material composition. Compliance with the applicable industry standards is mandatory to ensure durability and performance.

Financial Requirements

Bidders must submit a comprehensive financial proposal that covers the total quantity of 153,246 items. The financial proposal should include detailed unit pricing, bulk purchase discounts, and any other applicable costs associated with delivery.

Document Submission Details

All documents must be submitted in accordance with the submission guidelines specified by the issuing authority. Required documentation includes:

  • Tender proposal
  • Compliance certificates
  • Financial statements
  • Technical specifications

Special attention should be given to ensuring that all documents are duly signed and stamped.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers additional advantages to promote competitiveness and inclusivity. Startups are also encouraged to apply, aligned with the government's initiatives!

Evaluation Process

Bids will be evaluated based on the following factors:

  • Conformance to technical specifications.
  • Pricing and overall value.
  • Previous experience and compliance with contractual obligations.

The evaluation is designed to ensure that the selected bid aligns with the overall goals of quality, performance, and cost-effectiveness.

Delivery Locations

Delivery locations need to be confirmed upon award notification. Bidders must account for logistics and distribution to various designated sites in West Bengal.

Contact Information

For detailed inquiries regarding this tender, parties are encouraged to reach out to the issuing authority. They can provide clarity on any specific aspect of the tender and assist in ensuring that submissions meet all necessary criteria.

General Information

Item Category
Plastic Mat ( 5 ' X 4') , Plastic Mat ( 7 ' X 5') , Low Plastic Table(964 gms; 530 x 390 x 285 mm) , Plastic Tool(9" height) , Plastic Tool(18" height) , Plastic Bucket & Mug(Bucket 10 litre, Mug 1 Litre) , Plastic Bucket & Mug (Bucket13 litre, Mug 1.5 Litre 68gms) , Folding Black Board(Minimum 95 cm x70 cm) , GI Container( 50 Kgs storage capacity, 17" x 21" x 0.50 mm) , Display Board( 60 cm x 90 cm; Vertical and Horizontal hanging) . , GI Container, 25Kgs storage capacity, 12” x 15" x 0.50 mm , Aluminium Kadai with Lid & handle(Alluminium; 18” x 15 G; Upper Dia: 18” ; 2 handle; Deep: 6.5” ; Lid 1 , Aluminium Kadai with Lid & handle(Alluminium; 22” x15 G; Upper Dia: 22" ; 2 handle; Deep: 9.5” ; Lid: , Aluminium Handi with Lid(16" x 16 G; Middle Dia: 16" Made by Alu Sheet) , Aluminium Handi with Lid(20” x 14G; Middle Dia: 20" ; Made by Alu Sheet) . , Aluminium Dekchi with Lid and handle(Alluminium; 18“ x14G; Mouth Dia: 18” ; Lid Dia: 18“ Casting Handle; , Aluminium Dekchi with Lid and handle(Alluminium; 20" x 14G; Mouth Dia: 20" ; Lid Dia: 20" Casting Han , Ladle(18" Length x 4" Baty made by 1.5" iron with wooden handle) , Ladle(20” Length x 5“ Baty made by 1.5“ iron with wooden handle) , Iron Khunti (Spatula) (16" height; Round Diameter: 0.25" made by hinge iron) , Iron Khunti (Spatula) (20" height; Round Diameter: 0.5” made by hinge iron) , Iron Khunti (Spatula) (24” height; Round Diameter: 0.75” made by hinge iron)
Department Name
Personnel and Administrative Reforms Department West Bengal
Organisation Name
Office Of The District Magistrate
State
West bengal
City
North 24 parganas

Financial Information

Estimated Bid Value
₹8,29,30,000.00
EMD Amount
₹16,58,600.00
OEM Average Turnover
₹3,000.00 Lakh (s)
Minimum Turnover
₹350.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

25 Documents
GeM-Bidding-7671137.pdfMain Document
Other DocumentsOTHER
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Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with valid PAN and GST registrations, having prior experience in supplying similar products, and adhering to compliance mandates set by specific regulatory bodies.

Interested bidders must submit necessary certificates such as GST registration, PAN documentation, and any other compliance-related certifications that demonstrate the capacity to fulfill the tender’s requirements.

The submission methods are specified to be digital; hence, it is crucial to adhere to the prescribed formats and submit all necessary documents electronically as outlined in the tender guidelines.

Bidders must include an Earnest Money Deposit (EMD) as specified in the tender document, which is typically a percentage of the total bid value, demonstrating financial commitment to the tender application.

Yes, this tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with benefits aimed at promoting inclusivity. Compliance with ‘Make in India’ policies is also emphasized to encourage local procurement.

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