Tender Title: RFID Automation and Security System for Library
Tender Reference Number: 289617345
Issuing Authority/Department: Department of Health and Family Welfare, Ministry of Health and Family Welfare

Scope of Work and Objectives

The primary objective of this tender is to procure a comprehensive RFID Automation and Security System for Library. The solution encompasses a multitude of components aimed at enhancing library operations, safeguarding assets, and ensuring efficient management of resources. Components included in this tender are RFID Tags, Anti-Theft Stickers, RFID Staff Terminals, UHF Smart Cards, Smart Card Readers, RFID Security Gates, Self-Service Kiosks, Auto Attendance Software, Smart Card Printers, and Koha Software.

Eligibility Criteria

Eligible bidders must meet specific criteria to ensure successful participation in the tender. This includes being a legally registered entity capable of delivering the required products and services. Additionally, bidders will need to demonstrate prior experience with RFID technologies and their application within library systems.

Technical Requirements

Technical submissions should adhere to specific standards associated with the procurement of RFID installations. Components must conform to industry standards for interoperability, security features, and ease of integration with existing library management systems. Detailed specifications for each component are required and must cover aspects such as read range, data security compliance, and software functionality.

Financial Requirements

Bidders must submit a comprehensive financial proposal detailing costs associated with equipment, software, installation, and any ongoing support services. A clear breakdown of pricing is necessary, ensuring transparency in the bidding process and allowing the evaluation panel to compare bids effectively.

Document Submission Details

All bidders are required to submit their proposals electronically via the designated e-procurement platform. The submission must include completed technical and financial proposals, eligibility documentation, and any relevant certificates. The format for document submission includes PDF and Word formats, ensuring that all materials are accessible and readable by evaluators.

Special Provisions

Special provisions are in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them opportunities to enhance their market position. Bidders qualifying under these categories may receive additional support or relaxations during the evaluation process, fostering an environment of inclusivity in public procurement.

Evaluation Process

The evaluation will consist of a systematic review of technical and financial proposals submitted by bidders. Technical proposals will first be assessed against defined criteria, followed by a financial evaluation for those meeting minimum standards. Compliance with quality and delivery timelines will also play a significant role in the final selection process.

Delivery Locations

The RFID system will be implemented in designated libraries under the jurisdiction of the Department of Health and Family Welfare. Bidders should indicate their capability in supplying and installing systems across multiple locations, including urban and rural settings.

Contact Information

For further inquiries, participants can refer to the official communication channels provided by the Department of Health and Family Welfare. All questions should be submitted via the designated email or through the official procurement portal.

In conclusion, this tender presents a robust opportunity for eligible bidders to contribute to the enhancement of library security and resource management through state-of-the-art RFID technology solutions. Participants are encouraged to review eligibility requirements thoroughly and prepare submissions that fully comply with all specified criteria.