Department of Health and Family Welfare Tender by Post Graduate Institute Of Medical Education And Research Chandigarh (GEM/2025/B/6115938)
Photocopier Machine,Cartridges and Toner,CMC for 1st Year,CMC for 2nd Year,CMC for 3rd Year,CMC for
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The Photocopier Machine tender, referenced as GEM/2025/B/6115938, is issued by the Department of Health and Family Welfare under the Ministry of Health and Family Welfare. This tender aims to procure Photocopier machines along with necessary cartridges and toner, backed by Comprehensive Maintenance Contracts (CMCs) for a period of five years.
Scope of Work and Objectives
The primary objective of this tender is to ensure the availability and maintenance of high-quality photocopier machines to support the operational requirements of the health sector. This includes the outright purchase of the machines as well as securing the maintenance contracts to ensure optimal functioning. The tender seeks to address the increased need for efficient document handling and reproduction in healthcare settings.
Eligibility Criteria
Eligibility for participating in this tender is open to all entities that are duly registered and can provide proof of operational experience in delivering similar services. Companies must demonstrate their capacity to support the ongoing maintenance and supply needs for the entire contract period, ensuring compliance with all technical specifications laid out in the tender documentation.
Technical Requirements
Prospective bidders must adhere to specified technical requirements, which include but are not limited to:
- Offering robust and energy-efficient photocopier machines with high output capacity.
- Machines must meet specified quality standards and be compliant with industry norms related to efficiency and performance.
- Capability to provide required cartridges and toner during the maintenance period.
Financial Requirements
Bidders must submit proof of financial capability to undertake the contract. This includes demonstrating sufficient cash flow, providing audited financial statements, and details regarding payment terms and conditions associated with the contract.
Document Submission Details
All required documentation must be submitted through the designated channels outlined in the tender announcement. This includes technical and financial proposals along with any other mandated forms. Bidders should ensure that their documents are accurate and complete to avoid disqualification.
Special Provisions
The tender includes special provisions to benefit Micro, Small, and Medium Enterprises (MSEs). These enterprises may access reduced bidding requirements and may also be offered assistance in compliance with procurement regulations, particularly those related to local content.
Evaluation Process
Offers will be evaluated based on predetermined criteria which include:
- Compliance with technical specifications.
- Financial viability.
- Cost-effectiveness of the bid.
- Past performance records in similar contracts.
The entire evaluation process will ensure transparency and fairness, adhering to government procurement policies.
Delivery Locations
The successful bidder must be prepared to deliver the photocopier machines and associated services directly to designated health facilities as outlined in the tender documentation. Delivery timelines should be adhered to strictly to ensure operational readiness.
Contact Information
For any queries or additional information regarding the tender, stakeholders may seek clarification through the official communication channels provided by the Department of Health and Family Welfare.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating operational experience in supplying and maintaining photocopier machines. Specifically, bidders must provide evidence of compliance with technical specifications and have sufficient financial resources to fulfill contract obligations.
Bidders must comply with detailed technical specifications, which specify the operational reliability, energy efficiency, and output capacity of the photocopier machines. Alongside this, adherence to industry quality standards is mandatory, ensuring that equipment meets the required performance metrics during the contract duration.
Payment terms for this tender will be outlined in the final agreement post tender evaluation. Bidders should clearly specify their terms in the proposal, outlining the conditions for payments linked to delivery milestones, maintenance schedules, and performance indicators as required.
The evaluation process includes thorough assessments of the technical proposals against compliance criteria, financial offers, and bidders’ past performance records. The aim is to select a supplier that not only meets cost efficiency but also ensures quality service delivery throughout the contract period.
Yes, the tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), offering reduced document submission requirements and additional support for compliance with local procurement standards. This initiative is part of a broader effort to promote participation from smaller enterprises in government contracts.
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