Tender Title: Photography Camera and accessories
Tender Reference Number: GEM/2025/B/6172361
Issuing Authority: Department of Health and Family Welfare, Ministry of Health and Family Welfare
Scope of Work and Objectives
The objective of this tender is to procure essential photography cameras and their accessories which include a camera lens, camera battery, memory card, flash light, and tripod stand. The items are aimed at enhancing the capabilities of health and family welfare initiatives through improved documentation and visual presentations. The successful provision of these items will ensure better communication of health messages and effective reporting of health programs.
Eligibility Criteria
Interested suppliers must fulfill specific eligibility criteria to participate in this tender. These include being a registered entity under the relevant state or national bodies. Suppliers should also have a proven track record in supplying similar equipment and demonstrate their capability through appropriate documentation and past performance records.
Technical Requirements
All equipment supplied under this tender must adhere to the specified technical requirements. This includes compliance with current industry standards for quality and performance for all camera equipment. The cameras and accessories must come with necessary warranties, user manuals, and support during the implementation phase.
Financial Requirements
Bid participants must showcase their financial stability and capacity to deliver the required products effectively. Submission of financial statements or bank guarantees as part of the proposal may be necessary to verify the supplier’s ability to undertake the contract.
Document Submission Details
Bidders are required to submit their proposals electronically as per the guidelines specified in the tender notice. All documents must be formatted in standard file types such as PDF or DOCX to ensure uniformity and easy access. Each submission should clearly include all requested documentation and relevant references to prior projects or sales.
Special Provisions
The tender does encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive growth in line with government policies. Suppliers from these categories may benefit from special considerations in the evaluation phase, recognizing their contribution to local economic development.
Evaluation Process
Each proposal will undergo a stringent evaluation process focusing on compliance with the technical and financial requirements. Proposals will be scored based on their quality, cost-effectiveness, and the credibility of the supplier. Selected bidders will be notified for further steps.
Delivery Locations
The delivery of goods must take place at designated locations within the jurisdiction of the Department of Health and Family Welfare. Specific locations will be provided in the official communication once the tenders are awarded.
Contact Information
For any queries or clarification regarding this tender, bidders are encouraged to reach out via the official channels provided in the public tender notice. It is important to ensure that all communications are directed appropriately for efficient resolution.
In summary, the Photography Camera and accessories tender seeks capable suppliers who can deliver high-quality photography equipment to support vital public health communications. This initiative not only contributes to the overall efficacy of health programs but also promotes local businesses such as MSEs and startups.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity, compliance with local industry standards, and satisfactory previous experience in supplying photographic equipment. Entities must also provide documentation to demonstrate their financial capability and past performance concerning similar projects.
Suppliers must submit relevant certificates that confirm their business registration, tax compliance, and any necessary certifications indicating adherence to quality standards in photography equipment. These documents are crucial for verifying eligibility and ensuring that the equipment meets required specifications.
The registration process involves creating an account on the designated tender platform where the tender is published. Prospective bidders must provide valid identification, business credentials, and other necessary information to complete the registration and submit their proposals.
The equipment supplied under the tender must comply with specific technical specifications, including quality standards related to performance, durability, and warranty coverage. Each item, such as the camera, lens, and accessories, must meet or exceed industry benchmarks to ensure effectiveness in health communications.
Bidders must provide details concerning the Earnest Money Deposit (EMD) as part of their submission to ensure commitment to the bid. Payment terms will be outlined in the tender documents, detailing the timeline for payments, including milestone-based payments upon delivery and installation of the equipment. It is essential for bidders to understand these terms as they intersect with the overall evaluation process.
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