Tender Title: Ultra Low Temperature Laboratory Deep Freezer
Tender Reference Number: GEM/2025/B/6162193
Issuing Authority: Department of Health Research, Ministry of Health and Family Welfare
The Ultra Low Temperature Laboratory Deep Freezer tender aims to procure specialized freezing equipment that is essential for research and clinical applications where sample integrity and storage longevity are critical. This tender seeks qualified bidders to supply, install, and maintain ultra low temperature deep freezers, ensuring reliable performance in accordance with high security and efficiency standards.
Scope of Work and Objectives: The primary objective is to procure one ultra low temperature laboratory deep freezer, designed to operate efficiently at temperatures typically between -40°C and -80°C. These devices are crucial in environments where biological materials need to be preserved for extensive periods without degradation. Bidders must demonstrate the capability to deliver equipment that meets specific technical and operational criteria.
Eligibility Criteria: To qualify for participation, bidders must be registered entities capable of fulfilling the specified requirements associated with the supply of ultra low temperature laboratory equipment. Bidder experience, past performance, and financial stability will be assessed to ensure adequate compliance with expectations.
Technical Requirements: The deep freezer must conform to industry standards for cold storage, including:
- Temperature control accuracy within specified limits
- Energy efficiency ratings
- Warranty provisions for the equipment Bidders are required to provide detailed specifications, including design features and technical data to support their equipment offerings.
Financial Requirements: Bidders should submit a comprehensive financial proposal that includes pricing, taxes applicable (if any), and potential discounts based on quantity or prompt payment. Submissions must reflect a clear and transparent breakdown of all costs involved in the procurement process.
Document Submission Details: Interested parties must prepare and submit requisite documents, including technical specifications, financial proposals, and any certifications or licenses that demonstrate adherence to quality standards as outlined by the issuing authority.
Special Provisions: This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative is aligned with government policies to promote local industry participation and innovation in the procurement process.
Evaluation Process: Tenders will be evaluated based on technical conformity, financial viability, supplier experience, and compliance with all declared criteria. A scoring mechanism will be employed to ensure fair assessment of all bids received.
Delivery Locations: The delivery of the deep freezer will be required at locations designated by the Department of Health Research, with specific attention to maintaining all operational and handling protocols during transit.
Contact Information: For more information regarding this tender, interested parties are encouraged to reach out to the Department of Health Research. Detailed contact information should be sought directly through relevant government platforms or tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity capable of supplying ultra low temperature laboratory deep freezers. Bidders must demonstrate a track record of similar project execution, affirm financial stability, and meet quality and compliance standards as outlined in the tender documentation.
The technical specifications include maintaining continuously variable temperature ranges between -40°C and -80°C. Equipment must possess energy efficiency ratings and compliance with recognized industry standards. Detailed specifications and functionality tests must be included in the bid submission.
An Earnest Money Deposit (EMD) may be required depending on the tender guidelines, which serve to protect the interests of the issuing authority. Specific amounts and payment terms will be detailed in the tender documentation and must be included along with the financial proposal.
Document proposals should be submitted electronically or in hard copy as stipulated in the tender announcement. It’s crucial to follow the submission methods outlined within the document, ensuring inclusion of all technical, financial, and compliance documents necessary for evaluation.
Yes, the tender encourages participation from MSEs as well as startups. Provisions exist to promote inclusivity, enhance competition, and support local employment generation, ensuring a level playing field for smaller entities in the public procurement landscape.
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