Tender Title: Rotary Encoder
Tender Reference Number: GEM/2025/B/6143190
Issuing Authority: Department of Heavy Industry, Ministry of Heavy Industries and Public Enterprises
Scope of Work
The tender involves the supply of Rotary Encoders, along with various related components such as Rotary Encoder-2, Rotary Encoder Rings, and Advance Diagnostic Tools. Additionally, there's a need for an Accessory USB Cable for PC. The total quantity required is six units of the specified products. This tender aims to enhance the technical performance of equipment needing precise control and feedback through rotary positions, catering to industrial applications where accuracy and reliability are paramount.
Objectives
The primary objective is to source high-quality components that meet specific technical criteria to ensure operational efficiency in engineering practices. The suppliers are expected to deliver products that conform to industry standards and demonstrate durability.
Eligibility Criteria
To participate in this tender, bidders must be registered entities and must comply with industry regulations. This includes having a valid business registration and fulfilling any additional statutory requirements mandated by the issuing authority.
Technical Requirements
Bidders are expected to provide technical specifications that outline:
- Performance metrics of the rotary encoders and accessories.
- Compliance with relevant quality standards and performance testing methods.
- Technical documentation detailing the operational capabilities of the offered products.
Financial Requirements
Bidders must submit comprehensive financial proposals, ensuring that all costs are transparent and inclusive of any applicable taxes. An Earnest Money Deposit (EMD) may be required to confirm the seriousness of the bid, the details of which will be specified in the documentation.
Document Submission Details
All bids, along with the necessary supporting documents, must be submitted through the prescribed channels as outlined by the issuing authority. Specific formats may be required for technical and financial documentation, ensuring uniformity in submissions.
Special Provisions
Bidders who are classified as Micro, Small, and Medium Enterprises (MSEs) or startups may receive benefits in terms of reduced eligibility criteria or reserved opportunities, thus fostering innovation and local entrepreneurial growth.
Evaluation Process
The evaluation will be conducted on a merit-based system ensuring that technical compliance and financial offers are assessed collectively. Emphasis will be placed on quality, delivery timelines, and overall value offered.
Delivery Locations
The delivery of goods will be centralized at a location specified by the Department of Heavy Industry, maintaining the requirement for prompt and efficient logistics to minimize operational delays.
Contact Information
For further inquiries regarding this tender, potential bidders can refer to official communications from the Department of Heavy Industry.
This comprehensive overview of the GEM/2025/B/6143190 tender is designed to assist potential bidders in understanding the requirements and preparing their applications accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include that bidders must be registered entities complying with industry standards. An active business registration and adherence to statutory regulations are mandatory. Additionally, bidders should demonstrate technical capability and previous experience in supplying similar components, ensuring their products can meet the specified standards.
Bidders must provide detailed technical specifications outlining the performance and features of the rotary encoders. Specifications should include dimensions, electrical ratings, operational reliability, and any specific compliance with quality standards applicable to rotary encoding technologies. Additionally, evidence of successful testing criteria may be required to validate product performance.
Payment terms will be outlined in the tender documents. Generally, terms may include an initial advance payment upon contract signing, followed by milestone payments linked to delivery and installation phases. Ensuring compliance with the Earnest Money Deposit (EMD) requirements is crucial for bidders as it confirms their commitment to the project prior to successful contract negotiations.
For submitting bids, there are specified submission methods that align with the issuing authorities’ regulations. Bidders will typically be required to use an online portal or designated submission platform. Proper documentation formats must be adhered to, along with compliance with any stated deadlines, to ensure successful bid acceptance.
Micro, Small, and Medium Enterprises (MSEs) may enjoy various benefits in the tendering process, such as relaxed eligibility criteria and preferences in evaluation. Provisions under governmental initiatives, including ‘Make in India’ policies, further encourage local procurement and investment in domestic enterprises, promoting a robust economic environment for smaller businesses.
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