Supply and Installation of Complete Air-Cooled Type Packaged Air Conditioning System

Supply of Complete Air-cooled type Packaged Air conditioning system (2 Nos. Condensing Unit+ 2 Nos.

Sonbhadra, Uttar pradesh
Goods
Qty:2

Tender Timeline

Tender Issue
May 15, 2025 at 2:19 PM
Corrigendum
June 12, 2025 at 05:06 PM
Bid Extended to June 19, 2025 at 04:00 PM

Tender Title: Supply and Installation of Complete Air-Cooled Type Packaged Air Conditioning System

Reference Number: 22c498a54

Issuing Authority

Department of Heavy Industry under the Ministry of Heavy Industries and Public Enterprises is inviting bids for the procurement and installation of a specialized air conditioning system aimed at enhancing environmental comfort and energy efficiency.

Scope of Work and Objectives

The objective of this tender is to supply and install two (2) complete air-cooled type packaged air conditioning systems. This includes the provision of two condensing units and installation services. The selected bidder will be responsible for ensuring that the systems are installed properly and function as per the specified technical requirements. This project emphasizes energy efficiency and operational efficacy, providing outstanding comfort in enclosed spaces.

Eligibility Criteria

To be eligible, bidders must meet the following criteria:

  • Be a registered entity or company under the applicable laws.
  • Demonstrate previous experience in supplying and installing air conditioning systems.
  • Meet any other financial and technical pre-qualification requirements as may be specified in detailed tender documents.

Technical Requirements

Bidders are required to supply complete air-cooled type packaged air conditioning systems that adhere to the following technical specifications:

  • Must comply with energy efficiency standards.
  • Should include detailed technical specifications that outline performance metrics, operational efficiency, and installation prerequisites.
  • Provide after-sales service and necessary technical support for maintenance.

Financial Requirements

Bidders should demonstrate financial capability, which includes:

  • Submission of balance sheets from the last three financial years.
  • Proof of adequate insurance coverage for the installed systems and services.

Document Submission Details

Interested bidders must submit their proposals electronically via the designated online portal. Each submission should include:

  • Completed bidding documents.
  • Technical and financial proposals.
  • Certificates demonstrating compliance with eligibility requirements.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Special considerations will be given to MSEs during the evaluation process, promoting fair opportunities and supporting local economic growth.

Evaluation Process

Proposals will undergo a thorough evaluation based on:

  • Technical compliance with specifications.
  • Financial viability.
  • Previous experience and capabilities of the bidder.
    The department reserves the right to accept or reject any bids without any obligation.

Delivery Locations

The delivered systems must be installed at a specified location outlined in the actual tender documents. The successful bidder must ensure timely delivery and performance as per the agreement.

Contact Information

For more details regarding this tender, potential bidders may refer to the official communication channels provided in the tender documentation.

General Information

Item Category
Supply of Complete Air-cooled type Packaged Air conditioning system (2 Nos. Condensing Unit+ 2 Nos. , Installation and commissioning of Complete Air-cooled type Packaged Air conditioning system
Ministry Name
Ministry of Heavy Industries and Public Enterprises
Department Name
Department of Heavy Industry
Organisation Name
Bharat Heavy Electricals Limited (bhel)
State
Uttar pradesh
City
Sonbhadra

Financial Information

Minimum Turnover
₹10.00 Lakh (s)
Bid Offer Validity
120 (Days)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
7 Days

Tender Documents

6 Documents
GeM-Bidding-7842666.pdfMain Document
Other DocumentsOTHER
Other DocumentsOTHER TECHNICAL
Other DocumentsOTHER TECHNICAL
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

Bid Extended to June 19, 2025 at 04:00 PMModified on June 12, 2025 at 05:06 PM
Bid Opening June 19, 2025 at 04:30 PM

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Frequently Asked Questions

The eligibility requirements include being a registered entity under applicable laws, having prior experience in supplying and installing air conditioning systems, and fulfilling specified financial and technical pre-qualifications. Bidders must provide necessary documentation to verify their eligibility.

Bidders must ensure that the technical specifications include compliance with energy efficiency standards, performance metrics, and the required documentation for installation. All systems supplied should be in accordance with the guidelines set forth in the tender.

The submission methods require interested parties to submit their proposals electronically. All documents must be detailed, including completed bidding forms and certificates, and must conform to the specified formats mentioned in the tender documentation.

Bidders must submit an Earnest Money Deposit (EMD) along with their proposals, demonstrating financial commitment. The successful bidder will also be required to furnish a performance security to ensure compliance with contract terms.

Yes, the tender outlines specific provisions for MSEs, encouraging their participation by providing additional support during the evaluation process. This aligns with national initiatives to promote local businesses and adherence to Make in India policies, fostering growth in the small business sector.

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