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Tender Title: Supply and Installation of Ultra Low Temperature Laboratory Deep Freezer
Reference Number: GEM/2025/B/6133826
Issuing Authority: Department of Higher Education
Scope of Work and Objectives
The primary objective of this tender is to acquire Ultra Low Temperature Laboratory Deep Freezers for institutional use within educational facilities. The successful bidder will be responsible for the supply, installation, and comprehensive testing of the equipment to ensure compliance with the specified technical requirements. This tender aims to enhance the laboratory capabilities of the Department of Higher Education, enabling advanced research and educational endeavors.
Eligibility Criteria
To qualify for participation in this tender, bidders must be registered entities with credible business operations. Suppliers must demonstrate their capability to deliver the specified equipment and provide relevant references of previous installations. Bidders who are Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply as there are provisions in place to facilitate their participation.
Technical Requirements
Ultra Low Temperature Laboratory Deep Freezers must meet the following technical specifications:
- Operating temperature range: –80°C to –40°C
- Capacity: Minimum 300 liters
- Designed for a range of laboratory applications including preservation of biological materials
- Must include safety features, alarms for temperature deviations, and reliable power backup systems
Financial Requirements
Bidders are required to submit a Financial Bid along with a detailed cost breakdown. The proposal should include the total price for equipment, transportation, and installation services. Pricing should be competitive while ensuring quality adherence to the technical specifications outlined herein.
Document Submission Details
Bidders need to submit the following documents for consideration:
- Letter of intent
- Business registration document
- Technical specifications compliance sheet
- Financial bid document
Submissions must be made through the designated online portal, ensuring all required formats are adhered to.
Special Provisions
Provisions are available for MSEs to enhance their involvement in governmental tenders. Additional advantages may be provided to local startups in line with relevant policies. Suppliers must ensure compliance with 'Make in India' initiatives and local content regulations to foster domestic manufacturing and production.
Evaluation Process
Tenders will be evaluated based on technical criteria and financial bids. The evaluation committee will assess compliance with the technical specifications and price competitiveness while focusing on overall value for the Department of Higher Education.
Delivery Locations
Successful bidders will be required to deliver the equipment to specified educational institutions across various regions as indicated in the purchase order post-evaluation.
Contact Information
For any inquiries related to this tender, prospective bidders may reach out through the listed official contact channels. Further information may be available on the procurement website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing Ultra Low Temperature Laboratory Deep Freezers. Bidders must have prior experience in similar installations and must submit documentation proving their capacity to comply with the tender specifications. Additionally, Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply to foster inclusive participation.
Bidders are required to submit several important documents, including a letter of intent and a business registration certificate. The technical specifications compliance sheet must be included to show adherence to the tender’s requirements. A detailed financial bid outlining prices and warranties is also essential.
The technical specifications for the Ultra Low Temperature Laboratory Deep Freezers include an operational range of –80°C to –40°C and a minimum capacity of 300 liters. Equipment must also possess robust safety features and alarms to monitor temperature deviations effectively, ensuring reliable laboratory performance.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal to demonstrate commitment to the terms of the bid. Upon award of the contract, a performance security will be required to guarantee fulfillment of contractual obligations. Payment terms will be communicated upon final selection of the bidder, noting that all financial terms must align with the submitted financial bid.
Yes, this tender encourages Micro, Small, and Medium Enterprises (MSEs) to participate by providing special provisions that may enhance their competitive stance. Additionally, compliance with ‘Make in India’ policies and local procurement rules is essential and will be considered positively during the evaluation process, promoting domestic manufacturing and ensuring that local content is prioritized in bids.
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