Department of Higher Education Tender by University Grants Commission (GEM/2025/B/6187683)
6 U UTP Cable white jacket 4 pair 1000 ft -305 m length,24 Port loaded Jackpanel For Networking Wif
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Tender Title: SIT LAN WIFI CCTV
Tender Reference Number: GEM/2025/B/6187683
Issuing Authority/Department: Department of Higher Education, Ministry of Education
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive range of networking and CCTV equipment to enhance the digital infrastructure and surveillance capabilities for educational institutions. The scope of work encompasses the supply and installation of high-quality networking components, including 6 U UTP Cable, Cat 6 Patch Cords, Access Points, and various PVC conduits and mounting solutions. Additionally, the project intends to provide advanced CCTV solutions featuring Full HD cameras, robust PoE switches, and NVRs, ensuring effective monitoring and security for campus environments.
Eligibility Criteria
Eligible bidders must be registered entities within the relevant industry, adhering to the criteria established by the Department of Higher Education. Organizations must possess valid licenses and certifications as needed for the supply of networking and CCTV equipment. Additionally, bidders should demonstrate experience in similar projects in the education sector, meeting any technical and compliance requirements specified by the Ministry of Education.
Technical Requirements
Bidders must ensure that all equipment complies with the specified technical standards. This includes providing detailed specifications and certification documents for networking cables, switches, cameras, and all other components. The installation must also conform to quality and safety standards relevant to the education sector.
Financial Requirements
Bidders should present a clear financial proposal, including detailed costs for all items listed in the tender. This encompasses the total price for equipment, installation, and any associated services. Each bidder may need to provide proof of financial stability and prior experience in executing similar contracts successfully.
Document Submission Details
Prospective bidders are required to submit their proposals electronically via the designated online portal. All relevant documentation must be provided in the accepted formats, including technical specifications, financial bids, and compliance certificates. Clearly labeled submissions will aid in the evaluation process.
Special Provisions
This tender may include provisions that encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government's initiative to promote local businesses. Bidders that qualify as MSEs may receive additional benefits during the evaluation process.
Evaluation Process
The evaluation of proposals will be conducted based on a clear criterion that includes technical compliance, cost-effectiveness, and overall experience in similar projects. The department aims to ensure a transparent and fair selection process through which the most qualified vendor will be awarded the contract.
Delivery Locations
The delivery of all specified equipment must be completed at the designated educational institutions as outlined in the tender documentation. Timely delivery and installation are critical for project success.
Contact Information
For inquiries regarding the tender, bidders should refer to the official communication channels established by the Department of Higher Education. It is essential to approach the designated contact points for any clarifications needed before submission.
Overall, this tender emphasizes the importance of enhancing educational institutions' network infrastructure and security systems. Bidders are encouraged to present robust proposals that underline their capabilities and adherence to governmental standards.
Tender BOQ Items
20 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered entity with a valid business license and relevant experience in networking and CCTV systems. Bidders must also provide proof of compliance with all related technical standards and quality certifications. Demonstrating past performance on similar projects is necessary to qualify for consideration, ensuring that the selected vendors can deliver the expected standards of quality and service.
Bidders must possess various required certificates, including ISO certification for quality management, product compatibility certifications for networking and CCTV goods, and licenses related to the supply of electronic equipment. These certifications demonstrate compliance with the relevant quality standards and safety regulations, ensuring that all supplies meet the Ministry of Education’s expectations.
The registration process involves submitting the necessary documents through the designated online portal. Bidders must register with valid credentials, followed by uploading their proposals which include technical specifications, financial summaries, compliance documentation, and any required certificates. Early registration is recommended to facilitate timely submission before the bid deadline.
Proposals must be submitted in accepted document formats such as PDF, Word, or Excel, as specified in the tender guidelines. Bidders should ensure that all files are clearly labeled and organized to facilitate evaluation by the reviewing committee. Adherence to these requirements is crucial for a proper submission review process.
The payment terms will typically be outlined in the tender documentation, indicating the schedule for payments based on milestones. Bid proposals will be assessed primarily on their total cost and compliance with the specifications outlined in the tender. Price evaluation considerations also include cost breakdowns of each component, verification of pricing models, and ensuring the financial viability of bids without compromising quality standards.
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