Tender Title: LAN and Telephone Networking
Reference Number: GEM/2025/B/6187103
Issuing Authority/Department: Department of Defence Research & Development, Ministry of Defence
The Department of Defence Research & Development invites bids for the procurement of network components necessary for efficient local area networking (LAN) and telephone connectivity. This tender aims to implement comprehensive networking solutions that facilitate seamless communication and information transfer within the defense establishments.
Scope of Work and Objectives
The scope of this tender includes the supply, installation, and commissioning of network equipment and materials essential for LAN and telephone networks. This includes:
- Fibre cable (12 core SM mode)
- Fibre patch panel (12 port SC LIU)
- UTP Cable CAT 6 (305 meters)
- 24-port patch panel
- Information outlet IO CAT 6 with back box
- 24-port gigabit switch with SFP port
- Fibre patch cord SC LC
- Portable networking rack (12U)
- SFP transceiver
- UTP patch cords (1 meter and 2 meters)
- HDPE pipe (25mm)
- Telephone instruments
- Telephone line cords
- FXO FXS 32 port
- Telephone cable
- Crone (10 port with back box)
The objective is to enhance the communication infrastructure, enabling robust connectivity that supports varied operational needs in defense research and development activities.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Must be a registered entity in accordance with applicable laws.
- Should possess experience in supplying, installing, and commissioning networking equipment.
- Must conform to all relevant quality standards and compliance requirements set forth by the Ministry of Defence.
Technical Requirements
Bidders must provide technical specifications for each item in their proposals, ensuring they align with the expected standards of performance. These requirements dictate that all offered products must be of high quality and approved for use in defense-related applications.
Financial Requirements
The financial proposal should detail pricing structures, including any applicable taxes, and must comply with local procurement regulations. Bidders must also provide evidence of sound financial standing to demonstrate their ability to fulfill the contract.
Document Submission Details
All proposals must be submitted electronically through the designated e-procurement platform. Bidders should ensure that all required documentation, including technical and financial proposals, are complete and submitted before the deadline.
Special Provisions
This tender specifies provisions that favor Micro, Small, and Medium Enterprises (MSEs) and incentives for startups, aligning with government policy to uphold Make in India initiatives. Participants from these sectors may have additional benefits such as relaxed eligibility requirements and enhanced evaluation criteria.
Evaluation Process
The evaluation of proposals will be conducted in a two-stage process focused on technical and financial assessments. The technical bids will be evaluated initially, ensuring compliance with all specifications. Financial proposals of technically compliant bidders will then be opened for review.
Delivery Locations
The awarded contractor will be responsible for delivering all items to the designated defense facilities as specified in the further documentation post-award.
Contact Information
For any inquiries related to this tender, please refer to the official contact points provided on the e-procurement platform.
This tender presents an opportunity for qualified suppliers to contribute to critical infrastructure that supports our national defense objectives.
Tender BOQ Items
18 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in accordance with local laws, demonstrating previous experience in supplying and installing networking equipment, and compliance with all government quality standards. Bidders may also be required to present financial stability indicators that show capacity for fulfillment of the contract.
Bidders must submit various certificates, including a valid business registration, tax compliance certificates, and any necessary industry-specific certifications that attest to the quality standards of the products being offered. Documentation verifying compliance with the Ministry of Defence regulations may also be required.
To participate in this tender, interested bidders must register on the specified e-procurement platform. The registration process typically involves creating an account, validating business credentials, and accepting the terms and conditions of the platform. It’s advisable to complete the registration ahead of the final submission date to avoid any last-minute issues.
Documents must be submitted in specified formats such as PDF or other standard electronic document types as indicated in the tender guidelines. All submissions should be clear, legible, and structured according to the tender instructions to ensure successful evaluation.
The payment terms are usually detailed in the contract post-award. Typically, they include pre-agreed milestones for payments based on the delivery and commissioning phases. Successful bidders may also be required to submit a performance security deposit, guaranteeing compliance throughout the contract duration.
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