Overview
The tender titled GEM/2025/B/6126977 is issued by the Department of Military Affairs, under the Ministry of Defence. This comprehensive tender aims to procure a wide range of equipment and services including various cables, switches, cameras, racks, and accessories necessary to enhance surveillance and communication capabilities.
Scope of Work
The primary objective of this tender is to supply and install a variety of technical items, including but not limited to:
- 4 MP IP VF Bullet Cameras
- 64 GB Memory Card Class 10
- Various types of racks (6U and 4U Outdoor Racks)
- Cable systems, including Fiber Optical Cables and Power Cables
- Other essential electrical accessories
The successful contractor will be responsible not just for the supply but also for the installation and configuration of the specified items delivered to the designated sites.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be legally registered businesses compliant with the norms of their operational jurisdiction.
- Have relevant experience in supplying and installing similar equipment to governmental or defense organizations.
- Demonstrate financial stability through audited financial statements from the last three years.
Technical Requirements
Bidders must comply with strict technical specifications, ensuring that all items meet international quality standards. Specific requirements include:
- Cameras must meet high-resolution surveillance standards.
- Cabling must adhere to the necessary fire safety and data transfer rate specifications.
- Installation processes should comply with recognized industry standards for safety and efficiency.
Financial Requirements
Bidders are required to submit a comprehensive financial proposal, detailing the cost breakdown of each item and the overall package. The financial aspects should also include:
- A Earnest Money Deposit (EMD) as per the guidelines specified in the tender documents.
- A clear payment schedule aligned with milestones in the delivery and installation of products.
Document Submission Details
Bidders must prepare and submit their proposals in the specified formats laid out in the tender documentation. All essential documents, including technical and financial proposals, must be submitted by the defined deadline.
Special Provisions
In support of economic growth, there are special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. They may enjoy preferential treatment through relaxed eligibility requirements and support in documentation processes.
Evaluation Process
The submitted bids will be evaluated through a structured scoring system, focusing on:
- Technical compliance with the specifications provided.
- Financial competitiveness and viability of the proposal.
- Experience and past performance in similar projects.
Delivery Locations
Successful bidders will be responsible for delivering the items to designated military installations as specified in each individual contract. Detailed delivery instructions will be provided post the awarding of the tender.
Contact Information
For any queries regarding this tender, interested bidders can refer to the contact details provided in the tender documentation to ensure clear communication channel. However, please refrain from sharing personal details in this section.
Tender BOQ Items
31 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in the field of supplying and installing electronic systems. Also, bidders must demonstrate financial stability through appropriate documentation and must comply with the technical specifications outlined in the tender.
Bidders must provide relevant certificates documenting their business registration, compliance with industry standards, and previous project references. Certifications relating to product quality (if applicable) and technical specifications will also be necessary to validate proficiency.
The registration process involves submitting necessary documents through the designated portal as outlined in the tender. Bidders must ensure all documentation meets the requirements, enabling them to receive necessary approvals to participate in the bidding process.
Document submissions need to be made in formats specified within the tender documents, typically including PDF and Excel formats for financial breakdowns. Bidders are encouraged to refer to the guidelines for specifics on file types, sizes, and other pertinent requirements.
The tender includes special provisions for MSEs, allowing for simplified compliance requirements and assistance in the application process. There may be incentives or scoring advantages aimed at promoting local businesses and enhancing competitive fairness. Compliance with ‘Make in India’ policies is also emphasized to encourage local production.
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