Tender Timeline
Tender Title: Catering Services
Tender Reference Number: 8aaf6cd1
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Catering Services tender aims to procure high-quality, duration-based catering services for various educational institutions under the purview of the Department of Higher Education. This tender focuses on providing comprehensive culinary services, including meal preparation, service, and management. The scope of work encompasses the delivery and management of meals for students and staff with varying dietary requirements.
Scope of Work and Objectives
The primary objective of this tender is to ensure the timely and efficient delivery of quality catering solutions that meet the nutritional needs of students and staff. Services required include:
- Menu planning and execution
- Meal preparation and service
- Delivery and set-up at specified locations
- Compliance with food safety and quality standards
- Provision of catering staff for service
Eligibility Criteria
Potential bidders must meet specific eligibility criteria to participate in this tender. Bidders must be a registered entity in the catering industry, demonstrating a proven track record of delivering similar services. Compliance with local health and food safety regulations is mandatory.
Technical Requirements
Bidders should satisfy defined technical requirements, such as:
- Experience in catering for large groups, particularly within educational institutions
- Availability of qualified culinary professionals
- Capability to accommodate various dietary restrictions (e.g., vegetarian, vegan, gluten-free)
- Implementation of food safety protocols and quality assurance measures
Financial Requirements
Bidders are required to provide adequate financial documentation to demonstrate their capacity to undertake the project. This includes:
- Past financial statements
- Comprehensive pricing proposal per meal served
- Evidence of insurances relevant to catering services
Document Submission Details
All tender documents must be submitted through the prescribed electronic portal as outlined in the bid document. Bidders are advised to ensure complete documentation to prevent disqualification during the evaluation process.
Special Provisions
This tender offers unique benefits for Micro, Small, and Medium Enterprises (MSEs). Qualified MSEs may receive priority consideration throughout the bid evaluation, where applicable. Also, provisions for startups will foster inclusivity in the bidding process.
Evaluation Process
The evaluation process for this tender will consider multiple factors, including but not limited to:
- Quality of proposal
- Cost-effectiveness
- Compliance with technical specifications
- Experience and capability of the bidding entity
The selection will be highly competitive with a focus on maximizing value for the educational institutions involved.
Delivery Locations
Catering services are to be delivered to designated educational establishments as specified by the issuing authority, covering both urban and rural areas.
Contact Information
For inquiries regarding this tender, potential bidders should refer to official communication channels. Details will be provided upon successful registration in the bidding system.
Conclusion
This tender for catering services represents an essential opportunity for qualified entities to provide critical support to the educational framework in the country. Stakeholders are encouraged to review the bid document thoroughly and prepare valuable submissions that meet all outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered catering entity with adequate experience, specifically in providing services to large groups such as educational institutions. Bidders must comply with local health regulations and demonstrate a valid operational capacity through documentation that validates their ability to undertake catering services.
Bidders must submit a variety of required certificates including business registration, health and safety compliance certifications, and any relevant local licenses. These certificates are crucial for verifying the legitimacy of the bidding entity and ensuring compliance with health standards.
The registration process for this tender typically requires bidders to visit the official electronic portal specified within the bid document. Interested parties must create an account, fill out the necessary forms, and upload the required documentation for evaluation.
Bidders must adhere to specified accepted document formats outlined in the tender documentation. Commonly accepted formats include PDF for reports and Word documents for project proposals, ensuring consistency and ease of evaluation.
The payment terms will be outlined explicitly within the contract post-selection. Typically, payment may be structured around milestones or completed service deliverables, contingent on the satisfactory completion of catering services as per agreed timelines and quality standards.
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