Tender Title

Catering Service for Event Based (Breakfast, Lunch, Snacks, Dinner)

Reference Number

33b954e0

Issuing Authority

Department of School Education and Literacy
Ministry of Education

Scope of Work and Objectives

The tender is aimed at procuring comprehensive catering services for event-based occasions such as training programs, seminars, and workshops conducted by educational institutions. The awarded bidder will be responsible for providing full catering services including breakfast, lunch, snacks, and dinner in a regular buffet format. The objective is to ensure quality food and services to enhance the nutritional experience of participants during various educational events.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements. Organizations must be registered entities in India and must possess a valid GST registration. Additionally, bidders should demonstrate prior experience in providing similar catering services to educational institutions or government departments. Financial stability and operational capability must also be evidenced through the submission of financial statements and other relevant documentation.

Technical Requirements

Bidders must adhere to certain technical specifications including:

• Quality preparation of food items adhering to health and hygiene standards.
• Availability of trained staff for food service and assistance during events.
• Capacity to handle catering for up to 50 participants per event.
• Provision of necessary catering infrastructure including serving utensils, furniture, and cleaning supplies.

Financial Requirements

Bidders should be prepared to submit an Earnest Money Deposit (EMD) as specified in the tender documents. This amount will be refunded upon conclusion of the bidding process if the bid is not successful. Successful bidders will also be required to provide performance security to ensure compliance with the tender terms and the fulfillment of contract obligations.

Document Submission Details

Interested bidders must submit their bids electronically via the designated platform. All required documents must be uploaded in acceptable formats, which typically include PDF, PNG, or JPEG. The submission must also include duly filled forms demonstrating the bidder's qualifications, along with any certificates that prove the bidder's capability to meet the technical specifications outlined in this tender.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing various benefits to enhance their competitive edge in the bidding process. Startups are also welcomed, aligning with governmental policies to promote innovation and local entrepreneurship.

Evaluation Process

The evaluation will consist of a thorough review of submitted bids based on specific criteria, including compliance with technical specifications, pricing structure, and overall service capabilities. Preference may be given to bids that showcase adherence to quality standards and demonstrate value for money.

Delivery Locations

Catering services are expected to be delivered at specified venues within the jurisdiction of the Department of School Education and Literacy. Exact locations will be communicated to the awarded contractor upon finalization of the contract.

Contact Information

For further inquiries, bidders may refer to the official contact details as specified in the tender documentation. It is advised to reach out via the provided channels for clarification on tender guidelines.

Ensuring quality catering services that meet the detailed specifications is essential to the success of this tender. Bidders are encouraged to prepare their submissions meticulously to enhance their chances of winning the contract.