Tender Title: Outdoor Advertisement Service - BOQ Mode
Reference Number: GEM/2025/B/6154771
Issuing Authority/Department: Department of Higher Education, Ministry of Education
The Outdoor Advertisement Service - BOQ Mode tender is a procurement opportunity issued by the Department of Higher Education under the Ministry of Education. This tender is aimed at acquiring comprehensive outdoor advertising services, which include but are not limited to the design, installation, and maintenance of outdoor advertising materials adhering to specified guidelines.
Scope of Work and Objectives
The primary objective of this tender is to elevate the visibility of educational initiatives through strategic outdoor advertisement placements. The contractor will be responsible for providing outdoor advertising solutions that meet the educational institution's branding requirements. Services under this contract will include:
- Conceptualization and design of advertising materials
- Production and installation of advertisements in designated areas
- Periodic maintenance and assessment of campaign effectiveness
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity under relevant laws
- Experience in outdoor advertising services is preferred
- Compliance with local and national advertising regulations
- Must provide evidence of previous successful contracts in a similar nature
Technical Requirements
Bidders should ensure adherence to the following technical requirements:
- All materials used for advertisements must meet quality standards as prescribed by advertising norms
- Detailed proposals must include innovative design concepts along with technical specifications of chosen materials
- Bidders will be required to submit samples of advertising materials for assessment
Financial Requirements
All participating bidders must meet the financial prerequisites specified, which typically include:
- Submission of a Bid Security or Earnest Money Deposit (EMD) as outlined in the tender documents
- Presentation of financial statements for the past three years to substantiate financial stability and capability
Document Submission Details
Proposals must be submitted electronically through the specified online tender portal. All required documentation should be in the prescribed format, ensuring completeness and adherence to the tender guidelines.
Special Provisions
The tender is open to Micro, Small, and Medium Enterprises (MSEs) and Startups, providing a favorable environment for new entrants in the advertising market. Specific provisions may include:
- Relaxation in eligibility criteria for MSEs
- Opportunities for Startups to showcase innovative services
Evaluation Process
The evaluation process will be stringent and based on predetermined criteria including:
- Overall design quality and creativity
- Pricing competitiveness
- Previous experience and performance on similar contracts
- Financial viability
Delivery Locations
The advertisements will be installed in various locations as designated by the Department of Higher Education. Bidders must be prepared to execute services across varied terrains and locations.
Contact Information
For further details, interested parties are encouraged to consult the Department of Higher Education's official website or contact the designated tender liaison. It is vital to refer to the tender documentation for comprehensive instructions on how to reach out for queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered business entity compliant with local laws, relevant experience in outdoor advertising services, and submission of evidence from previous contracts of similar nature. This ensures that all bidders possess the necessary technical and operational capabilities needed to execute the services outlined in the tender.
Bidders must submit various required certificates, including business registration certificates, GST registration, and any industry-specific certifications that validate compliance with advertising regulations. Additionally, financial documents reflecting the company’s stability, such as income statements for the past three years, must be included to demonstrate financial health.
The registration process involves creating an account on the designated online tender portal. Once registered, bidders can download the tender documents, prepare their bids following the stipulated guidelines, and submit electronically before the deadline. It is essential to ensure that all documentation adheres to the formatting and submission criteria outlined in the tender.
The payment terms will be structured based on milestones defined in the contract agreement. Typically, payments are made following the successful completion of milestones, and the precise terms will be specified in the final agreement. Bidders must be prepared to demonstrate their understanding of these terms during the evaluation process.
MSEs are afforded specific benefits under this tender, including relaxed eligibility criteria and potential assistance in the bidding process. Such provisions aim to encourage participation from small businesses, promote innovation in services offered, and align with government initiatives to support local entrepreneurs in the field of outdoor advertising.
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