Department of Higher Education Tender by Indian Institute Of Technology (iit) (GEM/2025/B/6082561)
25 kN Electrically operated instron -UTM System
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Tender Title: 25 kN Electrically Operated Instron - UTM System
Tender Reference Number: GEM/2025/B/6082561
Issuing Authority: Department of Higher Education, Ministry of Education
The Department of Higher Education under the Ministry of Education invites bids for the supply of a 25 kN Electrically Operated Instron - UTM System. This state-of-the-art testing equipment is vital for educational and research purposes within higher education institutions. The objective of this tender is to procure a high-quality Universal Testing Machine (UTM), which provides an accurate and efficient means of conducting tensile tests, compression tests, and various other mechanical tests to evaluate material properties.
Scope of Work and Objectives
The successful bidder will supply a fully operational 25 kN Electrically Operated Instron - UTM System, ensuring adherence to the technical and functional specifications outlined in the tender documentation. The scope of work includes:
- Supply and Delivery: Timely delivery of the equipment to designated locations operated by higher education institutions.
- Installation and Setup: Provision for installation and calibration as required.
- Training: Offering training services to staff to ensure competent operation of the UTM system.
- Maintenance Services: Providing post-purchase support, including maintenance and troubleshooting.
Eligibility Criteria
To qualify, bidders must fulfill the following eligibility requirements:
- Registration as a legal entity with statutory compliance.
- Previous experience in supplying similar mechanical testing equipment.
- Financial stability to undertake the procurement and delivery.
Technical Requirements
The proposed UTM system must meet or exceed the following specifications:
- A capacity of 25 kN.
- Electrical operation with user-friendly interface.
- Compliance with relevant international quality standards for testing equipment.
- Robust and durable construction to support various test types.
Financial Requirements
Bidders are expected to submit detailed pricing that includes:
- Cost breakdown for the UTM system.
- Provisions for warranty and post-installation support.
- Payment terms aligned with the delivery and installation milestones.
Document Submission Details
All proposals must include:
- Technical proposal detailing the equipment specifications.
- Financial proposal as per the specified format.
- Any necessary certifications and compliance documents.
- Completed Bid Submission Form.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation and ensuring equitable opportunities.
Evaluation Process
The evaluation process will consider:
- Technical compliance with specified requirements.
- Financial viability of the bid.
- Past performance and experience of the bidder in supplying similar equipment.
- Training and support offerings proposed.
Delivery Locations
The successful bidder will deliver the UTM system to various designated higher education institutions as specified in the subsequent communication following contract award.
Contact Information
For further details regarding the tender or to seek clarifications, interested bidders should reach out to the contact point provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with compliance to all relevant statutory requirements. Past experience in supplying similar testing equipment is essential. Additionally, the bidders must demonstrate financial stability and capability to execute the contract, including the provision for installation and maintenance.
Bidders must submit necessary certificates that demonstrate technical compliance and quality assurance. These could include ISO certification for manufacturing processes, product compliance certificates, and other relevant documents that validate the quality and specifications of the 25 kN Electrically Operated Instron - UTM System.
The registration process requires bidders to compile and submit documents including a technical proposal, financial proposal, and necessary compliance certificates. All documents should be clearly labeled and formatted according to the specified guidelines in the tender documentation to facilitate thorough evaluation.
Bidders are advised to submit proposals in PDF format for clarity and security, including all necessary drawings, specifications, and compliance documentation. Ensuring that all components are complete and submitted in the correct format is crucial for successful evaluation.
The tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, such as relaxed eligibility criteria, reduced bid security requirements, and assistance in the procurement process. This initiative aligns with government policies to promote local businesses and encourage entrepreneurship.
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